Company Description
Turner & Townsend has experienced significant success and growth in the past 5 years in the UK and internationally. To help support our future long-term ambition and vision for growth, we are looking for a high calibre person to support our Programme Advisory team on a fixed term contract for 12 months.
This is a great opportunity for an ambitious person to join a highly successful consultancy and contribute to our future growth with high-profile regional projects, working with local, national and global clients.
Some flexibility will be required to achieve deadlines and to attend meetings and networking events occasionally out of hours. There will also be occasional networking events requiring attendance outside of office hours.
Job Description
Key day-to-day activities will include the following, but not limited to:
- Team Administration support to the Programme Advisory Team
- Manage travel bookings for the team.
- Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested
- Keep all team documents up-to-date (mailing lists, organisational charts etc.)
- Prepare and submit monthly mileage and expense claims for the team
- Inputting contractor timesheets onto the finance system on a weekly basis
- Inputting purchase orders onto the finance system as and when required
- Deal with queries on the phone and in person from the team
- Point of contact for new starters into the team
- Photocopying, printing, binding, laminating and scanning documents as requested
- Collect and distribute post
- Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team
- Booking meetings & meeting rooms as requested and maintain and manage electronic booking system.
Qualifications
Essential Experience:
- Excellent written and verbal communication skills
- Experience of dealing with complex diary management
- Pro-active and approachable – well organised, innovative and a strong communicator
- Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise
- Proficient in Microsoft Word, Excel and PowerPoint.
- Knowledge of construction and/or professional services industry
- The ability to learn new procedures quickly and liaise with clients and staff on many different levels
- The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team
- Customer service / client facing skills
- Experience of dealing with confidential material
- Experience of supporting on event organisation
- Experience of basic finance administration/system eg: invoicing, purchase ledger.
Desirable Experience:
- Experience working in Dynamics365
Key attributes:
- Resilient, can-do attitude
- Diligent with a great attention to detail
- Excellent organisational and administrative skills
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend Alinea is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at https://www.alineacostconsulting.com/who-we-are/values/
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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