Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.
Job Description
We are seeking a Team Administrator to provide administration support to the HR Director and the wider HR team. This is an exciting role to work within the HR function and provide day to day support to the team.
Main Duties
- Provide day to day assistance to the HR Director and team including diary management, rescheduling and prioritising both internal and external meetings
- Managing a complex diary to include co-ordination with other Executive Assistants
- Organising diary to include setting reminders for meetings, appointments and important tasks
- Booking all travel and accommodation for the team
- Preparation of quarterly board packs using power point with a strong attention to detail
- Creating and preparing ad-hoc power point presentations
- Escalation of key approvals and decisions, in line with corporate governance, to meet business deadlines.
- Project management of People Playbook activities, ensuring the HR work streams are on track to meet monthly deadlines.
- Communication with other Regional HRD’s in relation to global project requirements.
- Creating and managing excel spreadsheets including project plans
- Manage the invoice purchase order process within the finance system, completing the process through to payment
- Deal with queries on the phone and in person from the team
- Photocopying, printing and scanning documents as requested
- Liaise with other office Team Administrators and Business Assistants
- Support with ad-hoc projects and initiatives
- Managing highly confidential information
Qualifications
- Proven administration experience working effectively as part of a busy team
- Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment
- Ability to produce quality work in short timescales and under pressure
- Strong communication skills
- Excellent Microsoft Office skills using Word, Excel, PowerPoint
- Able to demonstrate excellent organisational skills and be self-motivated and proactive
- Ability to work as part of a team and be able to work on own initiative
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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