Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide.
Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.
Job Description
We are seeking a Project Administrator with experience in a similar role. As Project Administrator you will be responsible for providing high quality general administrative support to the team to implement and maintain an efficient and effective administrative function. This is an exciting role with lots of opportunities to get involved in.
Main Duties
- Provide general administration support to the Heathrow Team as appropriate
- Booking all travel tickets, accommodation and flights for the team
- Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
- Keep all team documents up to date (mailing lists, organisational charts etc.)
- Inputting purchase orders onto the finance system as and when needed
- Answer and field general queries to the team, providing assistance as required
- Attend training to become an authorised signatory for security passes
- Mobilisation of new starters to include:
- Organise inductions (T&T, Building & H&S)
- Obtain building, airside and landside passes for the team
- Obtain IT equipment, T&T and Heathrow logons and access to systems
- Photocopying, printing, binding, laminating and scanning documents as requested
- Providing day-to-day assistance to the Directors as necessary to contribute to the smooth running of the team
- Book meeting rooms as requested and maintain and manage electronic booking system, set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings. Set up equipment as requested
- Order PPE and Business Cards for the team when required
- Manage the CSCS test and card process
- Track team training compliance, timesheets, holidays etc.
- Organise couriers for the Team
- Updating the Contacts and Marketing database
- Assist with the planning and organisation of events as when required
- Liaise with other office Team Administrators and Business Assistants
- Liaise with external contacts
- Managing highly confidential information
- Ensure the archiving and auditing process is followed
- Conduct research and information gathering when required
- Prepare expense returns for team as required
- Management of the people database at Heathrow
- Demobilisation of leavers
Qualifications
About You
- Team Administrator/Team Secretary/Project Administrator already, looking after a large and busy team
- Excellent Microsoft Office skills using Word, Excel, PowerPoint etc
- Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’.
- Works well in a team and can work on their own initiative with minimum supervision.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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