Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldâs most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
Managing the Design Management Team
- Work closely with the team Leadership to manage the Design Management team.
- Support the team Leadership in their roles and undertake duties such as business development, team performance reviews etc. as required.
- Gain an understanding of the Team leaders roles and responsibilities and when required, supplement the Team Leaders in their absence
- Management of AECOM financial process and invoicing.
- Contribute to the DM business planning as required and continuously review business planning targets to monitor progress of the team.
- Lead Design Management projects across the UK and Internationally.
- Assist in the development of the Design Management team members through mentoring, training and reviews.
- Review of work outputs from Design Management team prior to issue to ensure quality and compliance with contractual obligations.
Where necessary play a hands on role in the successful delivery of our projects, undertaking all design management duties including but not limited to:-
Managing Sub-consultants
- Prepare responsibility matrix to identify sub-consultant responsibility for each area of scope.
- Draft and distribute sub-consultant back-to-back contracts so that all scope is accounted for.
- Manage updates to sub-consultant contracts and prepare final documents.
- Prepare and update cash flow projections.
- Establish procedures for invoice submission for sub-consultants and monitor.
- Track and report on the progress of all sub-consultant invoices and prepare a monthly Financial Report.
Establish and Manage Design Procedures
- Establish and implement design procedures and protocols to be followed by the Design Team necessary for successful project delivery.
- Procedures shall be collated in a project handbook called ‘Design Team Procedures’ or equivalent. The Design Team Procedures document will include information such as organisation charts, Project Directory, communication routes etc. The document should be communicated to the entire project team.
- Management of any information exchange including monitoring of deliverables issued by sub-consultants to determine whether submittals are as per agreed scopes.
Monitoring Design Schedule and Progress
- Produce an integrated design schedule following liaison with all Design Team members and including key milestones laid out by the Client. Internal milestones, co-ordination sequences and delivery dates will be shown.
- Monitor design progress and identify areas of risk/ concern that are approaching.
- Identification of design deliverables, who they will be prepared by and when they need to be delivered.
Documentation and Deliverables
- Prepare reports in the necessary format as required.
- Monitor and collate comments from the Client on design submission and manage responses from the Design Team.
- Track and monitor status of all comments affecting design stage and final close-out.
- Prepare and maintain drawing register.
- Manage project websites where necessary.
Monitor and control project finances
- Agree discipline specific fees (underpinned by robust resource schedules) based on defined scope, deliverables and schedule
- Implement EVM systems and monitor/report on performance
- Act as ePM Project Manager
Organising Project Meetings and the Decision Making Process
- Prepare and agree with the Lead Designer a schedule for all project workshops and meetings, including a preliminary outline agenda, location etc.
- Prepare in advance a formal timetable and agenda for all project workshops and obtain all necessary input from the Design Team to ensure all key issues are addressed.
- Prepare and issue minutes of all major project workshops and meetings, circulate these minutes for comment before formal issue to the Client where applicable.
- Chair Design Team meetings where required.
- Establish and implement procedures and processes to assist in the briefing, information gathering and client sign off process such as Stakeholder Engagement Plans, Request for Information (RFI) systems and approval procedures. Roles and responsibilities of decision makers are to be clearly identified.
Qualifications
The jobholder will be expected to display a range of competencies, both behavioural and technical in undertaking the role. These are included in the Design Management Induction Plan and include areas such as:
Understanding of the design process.
Project and design programming skills.
Experience in development and implementation of design management tools and procedures.
Excellent communication skills.
Commercial awareness of projects.
Construction knowledge/experience.
Proficiency in MS Project/Excel/InDesign.
Additional Information
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About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
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