Company Description
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.
Boskalis has one of the largest global fleets of specialized offshore vessels, allowing us to carry out a broad range of offshore activities. We provide innovative and sustainable all-round solutions to tackle major worldwide maritime challenges. Our Offshore Energy division supports sustainable energy solutions such as wind energy as well as traditional fossil facilities. We’re involved in the entire journey from developing and transporting to maintaining and decommissioning these facilities.
Job Description
Make your mark as a Management Assistant for Boskalis Subsea Services in Aberdeen. The Management Assistant provides a comprehensive secretarial and administrative support service to the Finance Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and externally between various interfaces.
Your responsibilities as Management Assistant:
The main responsibilities of the role include, but are not limited too;
- Produce letters, emails, presentations, agendas, reports as required for Department, Board and Executive meetings.
- Monitor and manage email, including prioritizing and responding as required.
- Organise, schedule, and confirm internal and external meetings.
- Provide support/assistance for meetings, schedule and confirm travel arrangements including accommodation and travel visas.
- Administer requisition/purchase orders and invoice signing related to Leadership Team/Board.
- Provide cover for Managing Director's Management Assistant on an ad-hoc basis.
- Take minutes and/during or capture actions during meetings when requested.
- Any other delegated responsibilities as instructed by line management or leadership teams within the timeframe specified, in a safe and efficient manner to meet business requirements.
You can make your mark as Management Assistant if you have:
- Previous experience gained as Personal/Executive Assistant in an office environment preferably Oil & Gas industry.
- Computer literate with experience of office applications, including Word, Excel, Outlook and PowerPoint.
- Excellent communication and interpersonal skills with ability to support and interface with people at all levels.
- Support and interface with people at all levels.
- Work using own initiative and plan/organise a high and varied workload.
- Effectively manager changing/conflicting demands and priorities.
- Able to work confidentially, effectively handling confidential and highly sensitive information, with a high level of professionalism and integrity.
Qualifications
What you can expect
- A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
- Rewarding conditions: Besides a competitive salary, you will receive a holiday entitlement of 34 days, a contributory pension scheme, private medical insurance and death in service benefit. There is also a range of flexible benefits you can take advantage of including the opportunity to buy additional holidays each year.
- Career development: We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy.
Extra information
- Your team: you will form part of a team of experienced Management Assistant professionals.
- Where you will work: Your location will be our office in Aberdeen – Monday to Friday.
- Full/part- time job: The position of Management Assistant is full time, 35 hours per week office-based.
- Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company.
Additional Information
We are more than happy to answer your questions about the position of Management Assistant. Please contact Matthew Hurrel, Recruiter.
Please apply by filling in your details and by uploading your cover letter and CV on our careers site.
Disclaimer for recruitment and selection agencies
We don’t accept any unsolicited applications or CVs from recruitment- and selection agencies.
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