Company Description
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.
Dredging is one of our traditional core activities. Boskalis is famous for projects like the expansion of the Suez Canal and the extension of the Maasvlakte at the Port of Rotterdam. Creation of new nature areas like the Markerwadden is something we contribute to. Combining our state-of-the-art fleet, equipment and incredible manpower, we’re able to achieve projects that no one believed were even possible.
Job Description
Reports to the Managing Director. The position requires a highly motivated individual who is an excellent communicator and is extremely well-organised. To support the management team and assist in the smooth operation of Westminster House by providing a first-class service to internal and external clients.
Main tasks:
- To act as a personal assistant to the management team.
- Management of diaries for effective planning, reviewing operational documents, leave monitoring and general administration.
- Organising travel arrangements for the management team.
- Taking minutes of meetings and following up on points requiring action.
- Preparing letters and other documentation as required by the management team.
- Systems control - to maintain all in-house office systems (to include internal Portal).
- Ensuring that accurate records of project documents are adhered to as well as compliance reporting is completed.
- Liaising with external and internal clients including contractors.
- General management of office and contractors who visit the office.
- Coordination with third-party contractors including holding regular meetings to ensure the best service is provided to the Company.
- Coordination of office support staff – to include business administration & reception.
- Holding appraisals, team meetings and regular one-on-ones for a small team.
- Coordinate and assist with company-organised events.
- Undertakes ad hoc tasks/projects as directed by the management team.
Required knowledge and experience:
- Intermediate level in Microsoft packages, including Excel, Word, Power Point.
- Data and process analysis skills.
- Facilitation and leadership skills.
- Excellent communication skills and the ability to communicate positively and confidently with both external and internal clients.
- Highly developed organisational skills.
- Ability to take accurate meeting minutes and draft letters.
- Able to work under pressure and to tight deadlines.
- Confident in facilities management.
- Experience in managing a small team is desirable.
Qualifications
What you can expect:
- A dynamic environment: A job where you can make an impact as part of a diverse, international team of experts.
- Rewarding conditions: A competitive salary and much more. Holiday entitlement of 25 days plus public holidays (based on a full-time contract), generous pension scheme, flexible benefits, free parking and beverages. (and other benefits and allowances commensurate with particular roles) Conveniently located offices with a friendly, supportive team.
- Career development: Plenty of opportunities to realise your full potential with training and development through our Boskalis Academy
Extra Information:
- Your team: You will work as a Business Support and Office Coordinator in the Dredging business unit, with involvement in day-to-day facilities, office management and administration.
- Where you will work: You will be working at the head office of Boskalis in Fareham.
- Full/part-time job: The position of Business Support and Office Coordinator is a full-time job - 37.5 hours a week, Monday to Friday.
- Next steps: Apply easily by completing the online application form. Interviews are held online and in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company.
Additional Information
We’ll be happy to answer your questions about this position. Please contact the HR department at +44 1489 885933.
Interested? Please apply before 30th January 2024.
Disclaimer for recruitment and selection agencies
We don’t accept any unsolicited applications or CVs from recruitment and selection agencies.
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