Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Administrative Officer plays a crucial role in ensuring the smooth operation of an organization by handling administrative tasks and supporting various departments.

Job Description

• Provide administrative support to Operations Control on the day-to-day activities.
• Assist the operations in registration of jobs/samples in appropriates files.
• Ensure all jobs are invoiced promptly and correctly.
• Answer phone calls and assist the customer appropriately.
• Prepare monthly reports with respect to revenue and expenses.
• Archive of job files for long term retention as per company policies.
• Maintenance of Petty Cash account.
• Verify rates on the invoice against the quotations or as per contracts agreed with client.
• Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
• Dispatch of inspection/analysis reports & invoice to client via e-mail.
• File & label job files for archiving.
• Monitor supplier rebates and invoice adjustments.
• Prepare and updae Operations/ Laboratory Monthly Revenue Report, unbilled revenue and to compute the accruals.
• Other administrative duties as assigned.

Qualifications

• Degree in business administration, office management, or a related field 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• 0-1 years of experience.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Attention to detail and accuracy in work.
• This role is only open for UAE nationals.

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