Company Description
Informa Connect is part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.
Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.
We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.
Job Description
We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team.
The ideal candidate will be exceedingly well organized, able to work independently with little or no supervision, is adaptable and enjoys the administrative challenges of supporting a team of diverse people and programmes. The ability to interact with all levels of the organization in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Strong level written and verbal communication skills, decision making ability and attention to detail are equally important.
- Excellent calendar management skills, including the ability to coordinate complex executive meetings across multiple time-zones
- Extensive domestic and international travel, accommodation and visa arrangements
- Manage expenses across two different online systems (UK & US) (Training will be given)
- Manage the processing of invoices via SAP (online system). (Training will be given)
- Be responsible for scheduling and setting the Agenda for the Weekly Event Review Meetings in collaboration with the CCO & her team
- Assist with Commercial project co-ordination including reporting and preparing management updates
- Arrange both internal and external meetings and, when required, collate and issue agendas.
- Book meeting rooms, refreshments, arrange lunches for internal meetings as required
- Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA’s across the business
- Prioritize and multi-task to meet deadlines in a fast paced, team environment
- Demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
- Must be Internet savvy and be proficient in Microsoft Office, especially Outlook, Teams, PowerPoint and Excel
- Prepare and edit verbal and written communication, proposals and presentations
- Undertake administrative and light office management duties as assigned
- Lead on organizing and executing social engagements across the team
- Flexibility to cover senior EA’s absence, as and when required
Qualifications
PLEASE NOTE: Candidates applying must have previous experience supporting multiple senior individuals within a large organisation.
- A reputation for resourcefulness, integrity, results and commitment to excellence.
- Positive and energetic personality
- Outstanding verbal and written communication skills
- Ability to multi-task and prioritize
- Demonstrated success organizing high profile events for executives
- An appreciation for every little detail and exceptional organizational skills
- Outstanding written and verbal communication skills
- The ability to maintain confidentiality and professionalism in all things
- An entrepreneurial spirit and a “get things done” mentality
- International experience a plus
- Technologically savvy and adaptable (multiple expense systems, travel system, etc.)
Additional Information
We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at https://lifeat.informa.com/
Our benefits include:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely.
- Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks.
- Broader impact: take up to four days per year to volunteer, with charity match funding available too.
- Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves.
- Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year.
- A flexible range of personal benefits to choose from, plus company funded private medical cover.
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares.
- Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more.
- Recognition for great work, with global awards and kudos programmes.
- As an international company, the chance to collaborate with teams around the world.
We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.
At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
Check out some of our Corporate Videos below to find out more about Informa:
- Life at Informa: https://vimeo.com/818874158
- Informa overview: https://vimeo.com/806052607
- Diversity & Inclusion at Informa: https://vimeo.com/786679923
- Colleague networks: https://vimeo.com/786687436
- Walk the World: https://vimeo.com/837933822
- GAP 2: https://vimeo.com/806058954
See how Informa handles your personal data when you apply for a job here: https://www.informa.com/talent/informa-applicant-privacy-notice/
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