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HR Team Assistant, People & Culture at IFM Investors
London, United Kingdom
Job Descrption
Team Assistant – People & Culture (London)
About Us
IFM Investors is a private markets manager, with a focus on infrastructure and capabilities in unlisted and listed equity, private equity and debt. IFM manages AU$218.3bn across all asset classes on behalf of 717 institutional clients (at 30 June 2024). We have 230+ investment specialists across our capabilities. We’re based on four continents, operating from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, Milan, New York, Houston, Hong Kong, Seoul and Tokyo. We have a global network that helps us uncover opportunities. Our reach, reputation and relationships mean we can access deal flows that few other managers can.
IFM was founded by pension funds. It’s still owned by pension funds today. Our clients are stewards of capital too, with the same duty to deliver value over decades. We share a multigenerational vision: to invest, protect and grow the savings of millions of people. We do this by... investing, owning and financing the assets our clients and their beneficiaries rely on to live their lives. Where we own assets, our engineers and sector experts join their boards and management committees, with the aim of becoming pivotal to their success.
From Vienna Airport to the Indiana Toll Road, from energy storage to data storage, we invest in what matters: real assets that will serve society’s needs for decades to come and seek to deliver for clients the positive outcomes they need. For more information, visit ifminvestors.com .
The Opportunity
At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.
So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.
Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM – so we are happy to talk through what this might look like for you.
• This role is required to provide administrative support to the People & Culture UK & Europe team, including:
• General administrative P&C support, including document generation, supporting P&C processes (e.g. drafting employee letters, responding to reference requests), meeting and calendar coordination, event coordination, office administration, travel & expenses, invoicing and vendor management.
• Organisational Development (OD) & learning support, including managing logistical arrangements for internal and external learning events, Oracle learning support for managers and employees, and reporting.
• Talent Acquisition support, including interview set-up and coordination and administrative support as part of the recruitment process.
Responsibilities Include
General Team Support:
• Draft employee letters, references and other required activities ensuring accuracy and confidentiality at all times.
• Provide administrative support as required, including calendar management, travel, expenses and ad hoc support as required.
• Handle invoice processing for the team, ensuring accuracy and timely payment.
• Organise internal and external meetings and catering requirements.
• Organise team events as required.
OD & Learning Support
• Manage logistical arrangements for internal and external learning events, including scheduling, organising catering, collecting materials and booking rooms.
• Address employee inquiries about learning events.
• Manage logistical arrangements for internal and external learning events, including scheduling, organising catering, collecting materials and booking rooms.
• Set up learning events in Oracle, creating registration links for inclusion in the monthly communication.
• Provide troubleshooting support to employees facing Oracle-related issues.
• Prepare reports on training attendance, completion rates, and feedback for quarterly learning reports and NH learning reports.
• Talent Acquisition Support: Schedule interviews for candidates and hiring managers.
• Undertake workflows and administrative activities associated with pre-boarding of recruited staff.
Business Knowledge
• Discretion and confidentiality is essential, as the role holder will have access to sensitive people data.
• Understanding the principles relating to the delivery of administrative services.
• Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner.
• Highly organised and able to prioritise tasks across multiple stakeholders and escalate accordingly.
• Ability to work collaboratively across the team, undertaking tasks for multiple stakeholders.
Your Background And Experience
• 2-5 years in administrative support in a corporate environment.
• Excellent attention to detail.
• Prior experience in a deadline driven reporting environment would be highlight desirable.
• Experience coordinating across multiple stakeholders. Intermediate skills in MS Office Suite.
• Knowledge of and experience with procurement processes desirable but not essential.
• Knowledge of and experience with administrative processes desirable but not essential.
• An interest or experience in the field of Human Resources is desirable but not essential.
Ready to invest in what matters?
With IFM, that includes your own career. Visit ifminvestors.com/careers to find out more.
IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us if you require any specific support for the interview process at Careers@ifminvestors.com
About Us
Established by all-profit-to-members Australian superannuation funds, IFM Investors focuses on delivering superior net investment returns to members of superannuation and pension funds and like-minded institutional investors around the world
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