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Group Procurement, Property and Facilities Director at VISTRA
London, United Kingdom
Job Descrption
It’s never been a more exciting time to join Vistra.
At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.
But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.
We have an exciting opportunity for you to join our team as Group Procurement, Property and Facilities Director. Reporting to the Chief Finance Officer, this full-time and permanent position is based in United Kingdom and offers regional coverage, allowing you to make a significant impact to our Finance team and its’ growth.
Key responsibilities:As head of Procurement the GPPFD will be responsible for:
• championing intelligent cost discipline across the organisation... ensuring that you have a comprehensive and detailed understanding of all external 3rd party spend and proactively challenging fellow Vistra managers on the necessity, quantum and timing of any actual or proposed spend;
• defining and leading the procurement agenda to optimise all 3rd party spend while mitigating potential supply chain risks;
• assembling and developing a professional and procurement specialised team across the key spend areas such as Technology, Professional Services and Properties;
• running a formal RFP/RFQ process for all external commitments over [$100,000] – whether new suppliers or for expiring contracts;
• working with other Vistra senior managers, upon invitation, for commitments below [$100,000], either to run an RFP as mutually agreed with them, or in an advisory capacity e.g. on benchmarking, negotiating or contracting matters;
• working across the organisation to promote a cost culture with appropriate rigour and best practice in all areas of supplier engagement and spend;
• facilitating a weekly or fortnightly (as required) procurement review with the Group Chief Financial Officer (and as required other senior managers including the Executive Leadership Team) to sign off on all commitments over $100,000;
• working with other Vistra functions (such as Legal, Compliance and InfoSec) to ensure that:
• all regulatory requirements are satisfied (e.g. with regards to offshoring and outsourcing)
• agreed Vendor Due Diligence is conducted for all new suppliers (and periodically as agreed) and that
• new vendors are successfully on-boarded;
• Instigating spend category management strategies, in particular with regards to spend on property and facilities; technology and software; and professional services / affiliate spend
• consolidating the number of vendors to achieve an efficient supplier base and minimise administrative overhead;
• ensure that all procurement-related systems and dashboards (including SAP S/4, Ariba and any SAC-related spend reports) are developed and maintained;
• ensure that the Procurement policy is updated, communicated and enforced as required, including the SAP and other system-related aspects such as the use of purchase orders and any exceptions reporting.
• Procurement’s primary responsibility ends at the time of contract signature at which point the relationship is passed to the relevant function outside of Procurement. However, where agreed with individual functions Procurement will assist in ongoing vendor reviews and management.
As head of Property and Facilities you will be responsible for ensuring that:
• the property portfolio serves the requirements of the business whilst ensuring value for money and appropriate levels of capacity, space utilisation, and flexibility;
• any excess office capacity is sub-let as required;
• the portfolio of c. 140 property leases is maintained with expiring leases being re-negotiated or new office accommodation being agreed on an appropriate timeframe;
• the office environment and employee/client experience are consistent with Vistra’s position as a global, professional services business;
• that Vistra properties are of an appropriate look and feel and appropriately branded in accordance the standards agreed with the Marketing and People & Purpose functions;
• you manage a substantial pool of administrative talent, ensuring that the team is motivated and directed to good effect, and that the “front of office” exemplifies the Vistra brand and values;
• Vistra offices comply with all local legal, regulatory, environmental and employment law requirements
• Vistra operates in line with our stated Environmental, Social and Governance (ESG) policies and practices, including annual measurement of the property-related carbon footprint.
Key requirements:
As the GPPFD you will be required to prepare and have approved a budget for all related expenditures (and where appropriate income) as part of the annual budget cycle. This will include all staff and non-staff indirect expenses, capital expenditures and exceptional items related to the function and such costs must be closely monitored and controlled in accordance with said budget. As of 2024 this Budget is approaching $60m with around $40m of annual lease costs and a further c. $10m of facilities and people costs and up to $10m of annual CAPEX.
You will also be required to work with other profit and cost centers as part of the annual budget process, and any mid-year re-forecasts, to ensure that budgeting for external spend is as complete and accurate as possible, and that any annual or mid-year cost-out exercises are supported by the Procurement team.
• Able to independently and systematically assess multiple demands for external 3rd party spend from fellow Vistra managers and to evaluate the merits of these and prioritise spend in accordance with the strict budgetary requirements and objectives of the Vistra group.
• Able to actively engage with a wide range of 3rd party vendors balancing Vistra’s requirements for cost-efficiency; value-for-money; quality product or service; working capital management and appropriate risk appetite.
• Able to partner with a broad swathe of stakeholders especially peers within the senior leadership team.
• Able to juggle multiple initiatives and issues simultaneously, including frequently shifting priorities and timelines.
• Able to see the big picture – thinking strategically and long-term – but also to roll up one’s sleeves and get into the detail as required.
• Driven by natural curiosity; a passion for analysis and insight; and a desire to effect enduring structural improvements.
• Committed to resolving problems; and to high quality deliverables in an expedient manner on the timelines agreed.
• Open, honest and collaborative leadership and people management style; leading by example and modelling best behaviours.
• Experience of SAP S/4 HANA, SAP Analytics Cloud (SAC) and SAP Ariba would be an advantage. You must be technologically-savvy and data-centric in your approach to achieving the objectives of the role and driving greater financial accountability and discipline across the business.
Essential:
• Candidates must have at least 5 years’ experience in an equivalent role within a comparably sized organisation.
• Vistra operates across 50 different countries with significant operations across Asia, Europe and the Americas, and the GPPFD must have a demonstrated track record of success working across a similarly geographically and culturally diverse organisation.
• Experience must have been gained in a group-wide position where the candidate was responsible for designing and rolling out group-wide initiatives rather than simply implementing instructions from head office at a regional or local level.
Desirable:
• Experience with cost management and value creation initiatives.
• Likely to have at least 20 years’ professional experience.
• Demonstrated academic and professional achievement to bachelor’s degree would be an advantage, especially if in the field of procurement or supply-chain.
Company Benefits:
• 30 days annual leave per annum
• Private medical insurance cover – family cover
• Health cash plan
• Pension: 3% employee and 7% employer contribution, increasing from April 2025 to 8% employer
• Life Assurance 4x Salary
• Group income protection
• Season ticket loan
• Ride to work scheme
• A day’s birthday leave
• Ability to buy up to one week’s annual leave per year
If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey
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