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Personal Assistant at VIP FIRST LTD
London, United Kingdom
Job Descrption
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to our team. The ideal candidate will possess excellent administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations and effective communication within the organisation.
Responsibilities
Act as the point of contact between the manager and internal/external clients
Handling and responding to all correspondence including phone calls, emails and letters
Scheduling appointments and organising diary entries
Setting reminders for meetings, appointments and other important tasks
Making travel and hotel arrangements
Planning conferences, workshops, seminars and other events
Produce reports, presentations and briefs
Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
Liaising with other members of staff and external parties such as... clients and press
Preparing expense reports and maintaining a filing system
Handle requests and queries appropriately
Requirements and skills
Proven work experience as a Personal Assistant
· Ability to communicate clearly and concisely with clients of all levels both internally and externally
· Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
· Experience in creating and maintaining office management systems and procedures
· Highly organised with excellent time management skills
Knowledge of office management systems and procedures
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
PA diploma or certification would be considered an advantage
Job Type: Full-time
Pay: From £28,000.00 per year
Benefits:
• Company pension
Schedule:
• Flexitime
Experience:
• Administrative experience: 2 years (required)
Work Location: In person
Reference ID: 5 years references required
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