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Document Controller/Aconex at People Group Limited
London, United Kingdom
Job Descrption
Location: North Woolwich
We have been appointed on behalf of our client which is a leading contractor to recruit a Document Controller in the SE London area.
Your responsibilities will include:
Reading and Understanding Project Guidelines:
Thoroughly review all EDMS process and procedures guides related to the project.
Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.
Adhering to Processes and Procedures:
Monitor the team's and subcontractors' compliance with the project's processes and procedures.
Offer guidance and corrective measures when deviations occur.
Work Package Assignment:
Assign documents to appropriate work packages as per the guidelines.
Ensure compliance with subcontractor viewing restrictions during this process.
Quality Assurance Checks:
Perform QA checks on all incoming information.
Process the information according to established procedures.
Document... Transmittals:
Ensure all drawings and documents published on the system are linked to a document transmittal.
Prepare document transmittals for all information issued.
Drawing and Document Management:
Download all drawings and documents for daily file updates and physical filing/hanging.
Maintain and update various project schedules and registers, including:
Technical Submission Schedule
Method Statement Schedules
RFI Register
Comment Schedules
Drawing Register Filing:
Manage both electronic and hard copy filing systems for project documents.
Document QA and Comment Scheduling:
Review and schedule document QA checks and comments.
Plan Reviews:
Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
Ensure these plans align with the actual information in EDMSRAMS Comments and Status:
Issue comments and statuses for Risk Assessment Method Statements on EDMS.Document Filing System Maintenance:
Maintain the company's electronic and paper-based drawing and document filing system.
Document Archiving:
Archive documents systematically for easy retrieval and reference.
Project Coordination:
Undertake project coordination tasks and ad-hoc assignments as required.
Skills and Competencies
Attention to Detail:
High level of accuracy in document management and QA processes.
Organizational
Skills: Efficiently manage and update various project registers and schedules.
Communication
Skills: Effectively communicate guidelines, corrections, and statuses.
Technical Proficiency:
Competence in using EDMS and other document management systems, preferably Aconex.
Training Aptitude:
Willingness to attend and learn from training sessions.
Professionalism:
Maintain a professional demeanor and presentation.
“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees
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