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Job Descrption

Assisting and Supporting in the Purchase to Pay processes of the Accounts Payable function for two separate NHS Trusts - London North West Healthcare University NHS Trust & Central London Community Healthcare Trust.
To support the Deputy Manager in ensuring that department daily targets are met which includes prompt action on daily automated reports.
Extract and analyse Reports and provide feedback to Managers as part of KPI monitoring measures.
Assisting in administering and completing the Payment Run process including carrying out compliance checks.
Detailed understanding of VAT regulations impacting on the supply of goods and services.
Provide a key supplier service function by analysing and investigating finance queries to identify errors, discrepancies and ensure swift resolution preventing stops on orders which potentially may impact services.
Clear and concise communication, both written and verbal, addressing concerns and issues from- staff and suppliers to understand and... resolve queries.
Dealing with external/internal queries and where appropriate using tactful approach, to overcome communication barriers.
The post holder is responsible for ensuring that financial documents are uploaded and processed in accordance with agreed principles and in a timely manner.
Supporting in other Purchase to Pay processes including extracting data for compliance and audit reporting.
Supporting the Deputy Manager on ad hoc tasks, as requested

Assisting and supporting in the Purchase to Pay processes of the Accounts Payable function for two separate NHS Trusts - London North West Healthcare University NHS Trust & Central London Community Healthcare Trust
• Assisting in ensuring that the Purchase to Pay processes and daily routine tasks are dealt by priority, as directed by the Deputy Manager to help meeting Department KPI’s
• Assist in administering the payment run processes by CH A PS and BACS, with cheque payments made where necessary for both Trusts.
• To support in ensuring that thorough compliance checks are carried out prior to final processing of invoices for payment, including compliance checks.
• Ensuring invoices uploaded via an interface are reviewed and processed in a timely manner.
• Handling and supporting with other automated systems and databases used in the Purchase to Pay process.
• Extract and review month end and other payment reports and feedback to Managers as part of KPI reporting.
• Assisting with the monthly, quarterly, and yearly reconciliation Audit exercise and administering the process and reporting data, as required by the national guidelines.
• To scan, upload and process suppliers’ invoices and other financial documentations in a timely manner and ensuring that the data captured is reviewed before acceptance.
• To ensure that the database is up to date with the relevant information and communications captured on the system.

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:
Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK

St Mark’s Hospital: an internationally renowned specialist centre for bowel disease

Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice

Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

Assisting and supporting in the Purchase to Pay processes of the Accounts Payable function for two separate NHS Trusts - London North West Healthcare University NHS Trust & Central London Community Healthcare Trust
• Assisting in ensuring that the Purchase to Pay processes and daily routine tasks are dealt by priority, as directed by the Deputy Manager to help meeting Department KPI’s
• Assist in administering the payment run processes by CH A PS and BACS, with cheque payments made where necessary for both Trusts.
• To support in ensuring that thorough compliance checks are carried out prior to final processing of invoices for payment, including compliance checks.
• Ensuring invoices uploaded via an interface are reviewed and processed in a timely manner.
• Handling and supporting with other automated systems and databases used in the Purchase to Pay process.
• Extract and review month end and other payment reports and feedback to Managers as part of KPI reporting.
• Assisting with the monthly, quarterly, and yearly reconciliation Audit exercise and administering the process and reporting data, as required by the national guidelines.
• To scan, upload and process suppliers’ invoices and other financial documentations in a timely manner and ensuring that the data captured is reviewed before acceptance.
• To ensure that the database is up to date with the relevant information and communications captured on the system.
• To provide support in ensuring that supplier invoices are paid and in a timely manner in accordance with departmental procedures to help meet Better Payments Practice Code targets.
• To ensure that all supplier statements are reconciled on a regular basis and appropriate actions taken.
• Adapting to changes that are brought in to streamline processes.
• Comply with all department internal procedures and policies.
• Assisting Deputy Manager in performing high level compliance checks on Standing Data to ensure that best practices and accuracy maintained.
• Supporting team and handling issues raised by internal and external stakeholders relating to disputes on invoices and escalate complaints where necessary.
• To understand and apply VAT rules to invoicing processing, ensuring regular training is attended to ensure the knowledge is applied and shared with the team.
• To process goods received notes to ensure that they correspond to the relevant invoices and orders, and dealing with any issues that may arise.
• To assist with Audits by extracting data and financial documents, as requested and in a timely manner.
• Assisting and ensuring that the key daily Purchase to Pay tasks are dealt with in a timely manner.
• Require good IT & Systems knowledge of 365 Microsoft Office Suite and Finance system and has ability to process financial transactions, extracting and analysing data and running Systems interfaces.
• Advanced keyboard skills are needed as entering financial data requires

accuracy, precision, and attention to detail as well as speed.
• Running and analysing reports from the Finance system and updating formulas and presenting charts for reporting purposes.
• Require a good accounting and finance knowledge as dealing with Tax, VAT transactions and audit transactions.
• Working independently and use initiative when dealing with external stakeholders where service is affected as a result of non-payment of invoices and helping resolve the issues.
• Required to support with ad hoc tasks where service needs have to be met to ensure that daily department targets are met, and this may require a change in priorities.
• Ensuring that financial documents are electronically archived and to ensure that the documents are scanned on the System together with all related communications to ensure compliance.
• Carry any out other ad hoc duties as directed by the Dept Deputy & Manager
• Require judgemental and analytical skills as handling complex queries and dealing with 3rd party debt collectors and carrying out compliance checks on suppliers set ups and authorisation limits which require accurate interpretation.
• Organising and planning tasks & supporting colleagues to ensure key department priorities and daily objectives are met
• Contributing to any changes that may be required on procedures, to help streamline the processes and to share development ideas.

Training and support
• Provide guidance and on-going support to the Accounts Payable Officers in respect of the Purchase to Pay processes and systems.
• Knowledge of VAT rules is necessary, and to maintain ongoing training as part of development.
• Understanding a range of work procedures and practices, both routine and non-routine acquired via training and/or experience.
• Will be expected to understand and use of various Finance systems e.g., eProcurement, Interfaces

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