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Head Office Receptionist at Paris Gallery
Dubai, United Arab Emirates
Job Descrption
Provides a professional and courteous reception service to visitors and personal callers and maintains the reception area. Answers telephones and routes the calls. Performs a variety of office related duties as required.
• Receive all Visitors, Contractors, Customers and General Public Figures in the Reception Area.
• Recording of all Visitors, Contractors, Customers and General Public Figures.
• Direct Visitors, Contractors, Customers and General Public Figures to Staff Member/s only on confirmation of visit/appointment.
• Ensure that Staff Members meet the Visitor, Contractor, Customer or General Public Figures from the Reception Area and escort them to the meeting room.
• Ensure that Visitor, Contractor, Customer or General Public Figures are being signed out before leaving the company premises.
• Administer routine meeting arrangements and/or security badge issue and collection for visitors.
• Direct deliveries to the corporate mail room and advise addressee... for collection.
• Maintain the Reception Area in a tidy condition up to the PG corporate image.
• Facilitate a smooth internal and external corporate communication by professionally handling incoming phone calls and connecting callers to the appropriate Department/extension according to the general nature of the call.
• Take and pass on messages as requested.
• Connect outgoing international calls and maintain records of such calls.
• Report all Bio Matrix Finger Print Access Control System failures to the Security Manager.
• Maintain constant security awareness actions in and around the Reception/Lift Lobby areas.
• Manage the planning & booking of H.O. meeting/conference rooms.
• Respond professionally and discreetly to Public inquiries – NOT ALLOWED TO MAKE ANY STATEMENTS OR COMMENTS ON BEHALF OF THE COMPANY.
• Will not leave the Reception Area unmanned at any point in time – need to confirm with department.
Key Requirements:
- High School Pass + Diploma in Secretarial Practice.
- 2 years experience as a Receptionist.
- Fluency in both spoken and written English; Knowledge of Arabic preferred.
- Computer literate – Knowledge of MS Office packages.
- Knowledge of some admin functions, such as courier mail, ticketing, hotel reservation, etc.
- Organizing and coordinating skills.
- Ability to make administrative and procedural decisions.
- Records maintenance skills.
- Word processing and/or data entry skills.
- Good communication and Receptionist skills.
- Database and records management skills.
- Ability to communicate effectively, both orally and in writing.
- Analytical and Problem solving skills.
- Decision making skills.
- Good interpersonal skills and the ability to work effectively with others.
About The Company:
Paris Gallery, the eponymous flagship brand of Paris Gallery Group, is the leading luxury retailer in the Middle East.
Boasting a network of over 40 stores located in prime retail addresses across the UAE, Saudi Arabia, Qatar and Bahrain, these luxurious boutiques offer a premium assortment of over 450 international brands across several product categories - fragrances, cosmetics, watches, jewelry, fashion apparel, eyewear and accessories.
Since 1994, Paris Gallery has served as the unequivocal standard for luxury retail and style in the Middle East by enhancing the shopping experience with opulent shopping environments, innovative retail concepts, and impeccable service standards characterized by its signature and authentic Traditional Arabic Hospitality practices.
By putting customers at the forefront of everything it does, Paris Gallery has established itself as the foremost luxury retail and gifting destination among consumers. Today, Paris Gallery is the undisputed leader in the luxury beauty segment and one of the most recognizable homegrown brands in the Middle East.
Looking ahead, Paris Gallery Group Of Companies is committed to maintaining its market-leading position in the luxury industry by delivering on value-creation propositions for its stakeholders, and employing and refining its robust business models. The group will also endeavor to build on its reputation as an employer of choice underpinned by vigorous corporate governance and corporate citizenship advocacy. #J-18808-Ljbffr
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