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RECEPTIONIST / ADMINISTRATION EXECUTIVE at Motivate Media Group
Dubai, United Arab Emirates
Job Descrption
Responsibilities:
• Be the first point of contact, which entails welcoming all incoming clients and visitors to the office and direct them to the relevant department/team members.
• Manage the main telephone line of the company to greet callers, understand their requirements and direct them to the appropriate person or representative across different departments and divisions.
• Deal with general enquiries to the office.
• Enable requests from team members for local and international calls.
• Coordinate all in-coming / outgoing post, courier (domestic and international) and material deliveries (personal or otherwise) by liaising with the Administrative Supervisor. Keep a log to track all such tasks and inform all deduction details for personal transactions to the payroll administrator.
• Coordinate the work of the Administrative Assistants... Receive requests for pick up and deliveries from relevant departments and assign it to the team as per the assigned territories.
• Update the filing, system entries and MIS, wherever applicable, to ensure smooth process flow.
• Processing of invoices of all assigned administration vendors, with prompt escalation and rectifications for all disputed invoices.
• Month to month SOA reconciliation with all assigned vendors to ensure zero balance.
• Managing the company travel desk to facilitate business travel.
• Any other tasks/projects that may be assigned from time to time.
Requirements:
• At least 3 years of work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in MS Office applications
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Professionalism and customer-oriented approach
• Strong written and verbal communication skills
• Ability to work under pressure and be resourceful and proactive when issues arise
Interested candidates may apply attaching a copy of their resume along with a one-page cover letter.
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