Worldwide Companies City

Job Descrption

Toyota, Honda, Marks & Spencers, Ikea, Toys R Us and Dubai Festival City are just some of the amazing stable of world renowned brands managed by the Al Futtaim Group of Companies. Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses in the Gulf region. Today, Al-Futtaim operates through more than 65 companies in sectors as diverse as commerce, industry and services, and employs in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Saudi Arabia, Sri Lanka, Syria, Pakistan, Singapore and Europe.

Reports to: Facilities Manager
Direct Reports: Nil
Department: Real Estate & Facility Management - Automotive
Location: Dubai Festival City

JOB PURPOSE:
Coordinate all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors and all other concerned departments and to assist the Facilities Manager in all administrative tasks.

Description:
• Coordinate and liaise... with internal and external parties, Businesses, Procurement Department and Service Providers with regards to all required aspects of Facilities Management.
• Maintain Complaints Register & follow up on maintenance complaints, forwarding it to the concerned person and ensure the job is complete to the end users satisfaction.
• Maintain & update Vendors Registers for Automotive Facilities on a regular basis.
• Assist Facilities Manager and the Team to develop strategic management plans including preparing detailed Opex and Capex budgets.
• Maintain details of Material & Service codes for spares and consumables.
• Record all financial transactions including Purchase Orders to monitor Expenses vs Budget.
• Assist the Facilities Manager to implement and manage FM service level agreements and FM service contracts for the portfolio.

JOB CONTEXT:
Reporting to the Facilities Manager, the role of the Facilities Coordinator is critical to ensure the smooth operation of the Facilities Management team.

Minimum Qualifications and Knowledge:
• Degree of Arts or Science

Minimum Experience:
• Minimum 5 to 7 years work experience
• Experience in an admin role preferred
• UAE/GCC experience preferred, not essential

Job-Specific Skills:
• Good knowledge of MS Office applications
• Time management
• Work to deadlines and ability to work under pressure
• Work on own initiative
• Good communication skills - verbal and written

Behavioural Competencies:
• A team player
• Excellent Interpersonal Skills
• Cultural awareness
• Able to build strong working relationships
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