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Purchasing Administrative Assistant at Confidential
Dubai, United Arab Emirates
Job Descrption
Requirements
• Review/action purchase requests to ensure:
• The necessary authorizations are obtained to cut down on lead-time
• The appropriateness of the specifications and seeking clarification if/where required
• Responsible for ensuring the timely turnaround of approved PQs into POs (clarifying anything unclear on the PR&/r PQ with the team)
• Manage the sample requests & continuous update of sample library
• Negotiating commercial factors to achieve supply efficiency and effective cost control
• Influence vendors to meet requirements in terms of delivery time, conformance and QHSE standards, assist requesters regarding order fulfillment (delivery follow up)
• Engage with stakeholders to encourage vendors to prevent, detect and eradicate breaches of ethical standards
• Ensure SLA targets are met for all major processes assigned
• Ensure departmental... objectives are achieved
• Maintain business systems with accurate information to enable optimum department performance and reporting
• Responsible for compiling monthly reports, for example: open PO analysis, Monthly Dashboard, etc
• Ensure adherence to all procurement SOPs to deliver enhanced control and performance
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