Location: Augusta,Maine,United States
Department of Defense, Veterans' and Emergency Management - Military Bureau
Job Class Code: 0330
Grade: 23 (Professional/Technical)
Salary: $47,840 - $64,542
Location: Augusta, ME
Opening Date: May 3, 2024
Closing Date: May 17, 2024
This is professional services working in the Military Bureau grants program office involving the application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines in designing, implementing, and evaluating agency-specific accounting systems or large-scale accounting subsystems. Employee is to apply advanced accounting skills to ensure the proper functioning and accountability of fiscal operations and consult with agency program managers and internal/external accounting staff to identify business needs, compliance, and reporting requirements. Employee rarely requires technical advice and there is minimal supervisory review of recurring work assignments. Work is performed under limited supervision.
Primary responsibilities include:
- Prepares and requests reimbursements from the National Guard Bureau using the Standard Form (SF270) on a bi-weekly for the different appendices under the Master Cooperative Agreement between the State of Maine and National Guard Bureau.
- Monitors outstanding SF270s and ensures compliance with the provisions of the Cash Management Improvement Act (CMIA).
- Reviews and applies approval on financial transactions (like PRC, GAX, IET, JV, JVC) affecting the Military Training and Operations Program. Ensures compliance with State and Federal governing laws, rules accounting policies and procedures.
- Assists in the compilations of year-end closing reports to the Office of State Controller.
- Prepares required financial statements and related notes and disclosures in order to communicate relevant financial information to concerned parties.
- Analyzes and interprets complex fiscal and statistical information in order to identify significant trends and issues and advise agency management.
- Consults with agency program managers and internal/external financial staff in order to identify business needs, compliance issues, and reporting requirements; and ensure compliance with state/federal fiscal policies or other special requirements.
- Develops and initiates business and internal accounting controls in order ensure proper functioning and accountability of fiscal operations.
- Designs and enhances agency-specific accounting systems and complex subsystems in order to respond to changes in requirements and promote sound fiscal management systems.
Skills or knowledge required:
- Knowledge of generally accepted accounting theories, principles, methods, and practices.
- Knowledge of governmental accounting and fund accounting, including sources of funds, segregation and display of expenditures and revenues, and budgetary accounting.
- Knowledge of computerized accounting systems and standardized desktop technology.
- Knowledge of supervisory principles, practices, and techniques.
- Ability to develop and recommend significant modifications to accounting systems and policies.
- Ability to analyze nonstandard accounting transactions to decide and initiate appropriate entries.
- Ability to reconcile accounts, initiate corrections, and make adjusting entries.
- Ability to develop and evaluate accounting procedures and controls.
- Ability to prepare expenditure, revenue, and budget status reports; annual financial statements including related notes and disclosures; and narrative and statistical reports.
- Ability to prepare cash forecasts, revenue estimates, and expenditure projections.
- Ability to analyze and interpret fiscal information from reports and explain the implications for agency programs and operations.
- Ability to analyze accounting information to prevent, detect, and correct errors.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
- Ability to provide guidance and technical expertise to lower-level professional and technical accounting staff.
Minimum qualifications:
Certification as a CPA, CIA, or CGFM -OR- A Masters Degree from an accredited educational institution in Business Administration -OR- a Bachelors Degree from an accredited educational institution in Accounting (or any Bachelors Degree from an accredited educational institution which includes 18 semester hours of Accounting coursework) and 2 years of professional accounting experience -OR- an Associates Degree from an accredited educational institution in Accounting and 5 years of practical, progressively responsible accounting experience (3 years of which must be at the professional level) -OR- 8 years of practical, progressively responsible accounting experience (4 years of which must be at the professional level). Accounting coursework must include successful completion of Principles of Accounting I & II, Intermediate Accounting I & II, plus two other accounting-related courses. Experience must demonstrate comprehension and application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines and must demonstrate the ability to (1) analyze and reconcile financial data and records for the purpose of business financial planning; (2) design, recommend, and implement modifications of accounting methods, procedures, forms, and records; (3) prepare financial statements and reports such as balance sheets and other operating statements; (4) analyze and interpret laws, regulations, codes and ordinances to ensure appropriateness of financial transactions and accounting structure; and (5) analyze complex accounts and accounting relationships that result in complex accounting entries.
Preference will be given to those applicants:
Experience in State government accounting is a plus.
Contact information:
Questions about this position should be directed to Joseph W. Wilson at joseph.w.wilson@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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