Location: Vassalboro,Maine,United States
Department of Public Safety - Maine State Police
Job Class Code: 6542
Grade: 13 (Administrative Services)
Salary: $34,944 - $48,360
Location: Vassalboro, ME
Opening Date: May 2, 2024
Closing Date: May 16, 2024
The Maine State Police Training Unit is seeking a professional, positive, hardworking individual with excellent interpersonal communication skills to provide administrative support for our office in Vassalboro. This unit is responsible for training Maine State Troopers and for maintaining the ongoing training records of all sworn personnel in the Maine State Police. If you take pride in your work and are interested in learning how you can impact the Maine State Police Training Unit, we welcome your application!
Primary responsibilities include:
- Monitor compliance of mandatory annual training topics established by the Maine Criminal Justice Academy for all State Police sworn personnel.
- Create tests and quizzes for the Recruit Training Troop with help from subject matter experts.
- Maintain databases for training records, Recruit Training Troop grades, and physical fitness testing scores.
- Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
- Create and use varied correspondence formats and compose standard business correspondence.
- Post to, amend, and/or update web pages using established content and knowledge of modern office software.
- Assist employees and the public in person, email, and by phone with questions about training and recruitment.
- Place orders for equipment and supplies necessary for the Unit.
- Filing of State Police records, training documentation, etc, and producing those documents as requested by Maine State Police personnel or for Freedom of Information Act requests.
- Develop standard work procedures and organizational systems within established guidelines.
To be successful in the position, you must have knowledge of and experience in:
- Ability to create and use varied correspondence formats and compose standard business correspondence.
- Ability to prepare standard reports and perform basic administrative duties.
- Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
- Ability to make standard changes to web page content.
- Ability to effectively present information to individuals/ groups.
- Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
- Ability to effectively resolve problems and exercise good judgment in appraising situations and making decisions/recommendations.
Additional responsiblities include but are not limited to:
- Training Record Data Entry Using Access & PowerDMS (in-service, new member transfer, RTT, MH coordinators), including BLETP certificates, Taser certificates, firearms qualifications, and transfer records (out of state applicants).
- Update Personnel Records in Access & PowerDMS, including retirements, resignations, promotions, and new hires & RTT members.
- Concentra forms distribution and data entry (excel), including gas mask fit testing, a Maine Department of Labor requirement.
- Invoice processing for psychological examinations, firearms ranges (Scarborough, Augusta, Old Town, Columbia Falls, Houlton), Lexipol/Police1 Academy, Northern Light Heath Care (medical examinations), Yankee Hill (firearms ammo), and Norridgewock (EVOC Training).
- P-card and expense reports processing.
- Out of state travel request forms and expense forms processing.
- Mandatory Training and Policy Review management, including sending out notification emails to MSP members on available training and deadlines, setting up new accounts for new hires, and running reports upon training deadline to provide the unit Lieutenant with those not in compliance.
- RTT administrative work, such as creating and updating recruit rosters in Sharepoint, developing weekly exams, entering academic scores into Access/PowerDMS, ordering Training Staff apparel, organizing graduation photos, programs, and academic transcripts, completing Training Staff and Recruit books, and coordinating with the academy on venue reservations, meals, lodging, etc.
- Assists in coordinating yearly supervisor training, including venue and meals.
- Assists Training Staff for Junior Troopers Academy (New to her this year), including processing applications, curriculum development/schedule, lodging, meals at the academy, ordering Staff and attendee apparel, and generating attendee certificates.
- Answer calls from SP members related to training and transcripts.
- Produce training transcripts upon request.
- Orders office equipment and supplies.
- Opens and processes mail.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preference:
Preference may be given to those applicants with experience using Microsoft Access
Contact information:
Questions about this position should be directed to Lieutenant Jason Madore at jason.r.madore@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
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