Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.
Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.
Position Summary
Airbus U.S. Space & Defense, Inc., (AUS) is led by professional executives who operate in a highly competitive and demanding business environment. To ensure the ability of these top executives to focus their full attention on meeting customer, regulatory and stakeholder demands while providing effective leadership, AUS also employs highly skilled and experienced Administration Specialists who manage schedules, correspondence and other logistical concerns for them.
Administration Specialists work very closely with their assigned executives and over time develop the ability to anticipate needs, independently resolve issues and occasionally speak on behalf of the executive in certain circumstances, thus extending the executive's capacity and reach. The position requires discretion and a high level of confidentiality as it involves access to sensitive company information.
Responsibilities
- Performs administrative duties on behalf of assigned executive under minimal supervision.
- Monitors department P&L and advises assigned executive of unusual or out-of-policy expenses; notes and tracks approved exceptions to budget for staffing, materials, software, travel, etc.
- Monitors required training for staff members and ensures complete compliance with all Information Security and Trade Compliance policies and procedures for assigned executive's staff.
- Assists with development of special correspondence, presentations, speeches, etc., as directed.
- Assists with scheduling, travel plans and expense reporting of other department employees as directed.
- Manages schedule and calendar of the assigned executive.
- Reviews and prioritizes incoming correspondence, distributes in the office as necessary, and coordinates appropriate follow-up action.
- Schedules appointments, meetings, conferences, and travel agendas for assigned executive.
- Plans, coordinates and protects assigned executive's schedule; pro-actively resolves conflicts.
- Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities.
- Arranges for meeting rooms, catering, and equipment set-up as directed.
- May assist with expense reporting for assigned executive.
- Organizes and maintains correspondence, records and other documents; follows up on pending matters.
- Manages department materials and supplies, places special orders as needed, and otherwise facilitates smooth operation of department.
- Other duties as assigned.
Requirements
Relevant Education: Bachelor's degree
Relevant Experience: 5+ years executive support experience, 3+ years general office administration. Experience in government contracting and high-security business is preferred.
Performance Attributes and Capabilities
- Knowledgeable and thorough in following all Operations Security protocols and keeps confidences
- Highly organized, able to prioritize and complete tasks in order
- Accurate and on-top-of details
- Attentive when listening, diplomatic when speaking, coherent when writing
- Professional in appearance and deportment
- Collaborative and relationship-oriented, but assertive and direct when necessary
- Optimally communicative with assigned executive; always enough information, never TMI.
Security Clearance
- Ability to obtain and maintain a government-issued security clearance
Mobility
- US citizenship is required
- Travel may be required up to 20% of the time
Physical Capability
- Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents.
- Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.
- Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.
- Carrying: able to carry documents, electronic equipment and/or supplies up to 25lbs.
- Lifting: able to lift documents, electronic equipment and/or supplies up to 25lbs.
- Sitting: able to sit for long periods of time in meetings, working on computer.
- Squatting / Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.
- Standing: able to stand for long periods of time.
Equal Employment Opportunity:
Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status, or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
By submitting your resume or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to HR@airbusus.com.
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