Wilkes University invites applicants for the role of Administrative Assistant to the President and Secretary to the Board of Trustees. This position reports directly to the President while working closely with members of senior leadership.
The successful candidate is responsible for performing a wide variety of high-level administrative and support functions to ensure the efficient and professional operation of the Office of the President. The Administrative Assistant to the President provides outstanding service to internal and external constituents in a manner that reflects the President's priorities and the University's mission, goals, and values.
Primary responsibilities include:
- Effectively prioritize and manage multiple administrative projects and assignments
- Manage the President's calendar and daily events, coordinating with the calendars of senior leadership, including resolving potential conflicts
- Discretely handle confidential matters as requested, including direct interactions with the President's cabinet, donors, trustees, students, and other key stakeholders
- Answer multi-line phone; respond to general inquiries via phone, e-mail and in person utilizing knowledge of the University's procedures and resources; take messages; and direct calls to appropriate personnel
- Act as primary coordinator for regular Board of Trustees meetings, including coordinating and disseminating meeting information, preparing agendas and meeting materials, and transcription and distribution of minutes.
- Compose routine correspondence and update documents; prepare mailings; create forms; proofread letters and memos. Disseminate information as requested.
- Greet and direct building visitors in a warm and inviting manner.
- Manage student employees effectively to ensure the efficient operation of the administrative office's main unit.
- Prepare expense reports and assist with the management of the President's Office budget
- Coordinate travel arrangements for the President
A bachelor's degree is preferred. The ideal candidate will have a minimum of five (5) years' experience in a senior level administrative support role; intermediate to expert level competence with Microsoft Office applications; and proficiency in the use of standard office equipment. Excellent written and verbal communication skills, attention to detail; ability to multi-task and problem solve independently, and maintain a high level of discretion, tact and poise are essential. Salary is commensurate with qualifications and experience.
Please be sure to include a cover letter, resume or curriculum vitae and three references.
Wilkes University is constantly seeking to become a more diverse community and to enhance its capacity to value and capitalize on the cultural richness that diversity brings. The University strongly encourages applications from persons with diverse backgrounds. Wilkes University does not discriminate in its employment practices or in its educational programs or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
Employment at Wilkes is contingent upon the results of a thorough background screening.
7 jobs found