Nemours is seeking a Conference & Events Specialist to join our Nemours Children’s Health team in Wilmington, DE.
Nemours Children’s Health is a dynamic and innovative healthcare company dedicated to creating a healthier future for all children. We pride ourselves on our commitment to excellence and our passion for delivering exceptional experiences to our clients and partners. As we continue to expand our presence in the market, we are seeking a talented Conference and Events Specialist to join our team and drive our conference and event marketing efforts to new heights. The Conference and Events Specialist will be responsible for supporting the planning, coordinating, and executing all aspects of our company's participation in conferences, trade shows, and other industry events with the Conference Strategy Manager. This role requires a creative and detail-oriented individual who thrives in a fast-paced environment and possesses strong project management skills.
Essential Functions
Event Planning and Coordination:
1. Research, identify, and evaluate relevant conferences, trade shows, and events for the company to participate in.
2. Coordinate all logistical aspects of event participation, including booth setup, signage, equipment rentals, catering, travel arrangements, and accommodations.
3. Develop and maintain relationships with event organizers, vendors, and internal partners to ensure seamless execution of events.
Marketing Collateral and Promotional Materials:
4. Collaborate with the marketing team to develop compelling marketing collateral, including brochures, flyers, banners, and promotional items, to enhance the company's presence at events in conjunction with Conference Strategy Manager.
5. Coordinate the production and distribution of marketing materials, ensuring timely delivery and adherence to brand guidelines.
6. Provide project management support for the conference strategy manager by assisting in the setup, configuration, and maintenance of Jira projects to streamline project workflows and team collaboration.
Pre- and Post-Event Marketing Campaigns:
7. Plan and execute pre-event marketing campaigns to generate excitement and drive attendance to conferences and events.
8. Implement post-event follow-up to support lead engagement and measure the success of event participation.
9. Maintain accurate inventory records to track the usage and availability of promotional materials throughout the conference and event planning process.
Budget Management:
10. Support the development and management of event budgets, ensuring cost-effective allocation of resources and adherence to financial targets.
11. Track expenses, reconcile invoices, and provide regular reports on budget status to management.
12. Provide expense reporting support by accurately tracking and documenting financial transactions to ensure transparent and efficient budget management.
Cross-Functional Collaboration:
13. Possess a passion for driving impactful communication strategies via social media and PR, coupled with a strong understanding of digital media and the ability to educate and collaborate effectively with stakeholders.
14. Collaborate with cross-functional teams, including business development, service lines, and internal customer communications, to align event strategies with overall business objectives.
Requirements
Bachelor’s degree in marketing, communications, business administration or a related field
Three to five years of experience
As one of the nation's premier pediatric health care systems, we've made a promise to do whatever it takes to prevent and treat even the most disabling childhood conditions. It's a promise that extends beyond our nationally recognized clinical treatment to an entire integrated spectrum of research, advocacy, education, and prevention.
Equity, diversity, and inclusion guide our growth and strategy. We are looking for individuals who are passionate about, and committed to, leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive environment. All Nemours Associates are expected to ensure that these philosophies are embedded in their day-to-day work with colleagues, patients and families.
Nemours aspires to have its workforce and providers reflect the rich diversity of the communities we serve. Candidates of diverse backgrounds, race and ethnicity, religion, age, gender, sexual orientation, and those committed to working with diverse populations and conversant in multicultural values are strongly encouraged to apply. Please click here to review Nemours Anti-Racism Statement (nemours.org).
To learn more about Nemours and our commitment to treat every child as if they were our own, visit us at www.nemours.org.
90 jobs found