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Clerk III at Zachry Group
, United States
Job Descrption
Clerical Assistant
Duties and Responsibilities:
- Collecting hard copy documents stored in multiple locations on the site and sort them by type and department.
- Work with each department’s designated contact person to decide which documents need to be digitized and which ones need to be designated shred.
- Work with each department’s designated contact person to determine which system/location the electronic copies are to be stored in and input them into the correct system/location.
- Shred and dispose of all documents designated shred.
- Meet weekly with the site representative (Maintenance Manager) to review and discuss progress, bottlenecks and/or support needed to keep the process moving efficiently and effectively.
- Comply with all safety policies and procedures as you complete your daily tasks.
Qualifications:
• High School Diploma
• Highly organized and detail oriented
• Ability to drive continuous progress on the tasks
• Proficiency with MS Office suite (Word, Excel, PowerPoint).
• Team player with good communication skills
Preferred
• Experience working with document management systems
• Experience working with SAP
• Experience with recognition of the different file types e.g. P&ID’s, Drawings, Manuals ect.
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