Job Title: Data Protection Business Partner
Contract Type: Permanent
Salary: £36,473
Working Hours: Full time 35 hours
Working Pattern: Monday to Friday
Location: Liverpool - Hybrid
If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don't meet all the essential criteria on the job description.
The difference you will make as a Data Protection Business Partner
You will partner with business functions to provide expert administrative support and guidance to the Group to support compliance with data protection and privacy under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2108 (DPA 2018), Privacy & Electronic Communication Regulations 2003 and associated legislation.
The role will report directly to the Group Head of Data Protection (DPO) but will also have an indirect reporting line to the Deputy Data Protection Officer who will provide advice and guidance and assist in training and development.
About you
We are looking for someone who demonstratable experience in a data protection/information governance focussed role. And has an understanding of Data Protection and other associated legislation.
Why Riverside?
One Housing is part of Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives.
We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.
Working with us, you’ll enjoy:
- Competitive pay & generous pension
- 28 days holidays plus bank holidays
- Flexible working options available
- Investment in your learning, personal development and technology
- A wide range of benefits
Diversity and Inclusion at Riverside:
We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.
Applications may close before the deadline, so please apply early to avoid disappointment.
Role requires you to:
Data Protection:
- Support the Group Head of Data Protection and Deputy Data Protection Officer in the execution of their duties
- Act as first point of contact within the Group for queries relating to data protection and associated legislation
- Provide practical second line advice, guidance and support to all relevant areas to the Group
- Administer and manage all statutory records held by the Data Protection Team relating to data protection, and associated legislation, including mailboxes.
- Administer all information rights requests received including retrieving data, reviewing, redacting and applying exemptions on behalf of the Group Head of Data Protection and within strict statutory deadlines
- Champion information rights, providing clear and coherent guidance to colleagues, customers, partners and suppliers
- Provide support and guidance for the data protection impact assessments (DPIAs) process within the Group
- Support the review of relevant contracts (data processors, information sharing agreements, etc) for the Group to ensure data protection compliance.
- Assist in the preparation of papers for the relevant committee/board meetings.
- Produce relevant management information for the Group, including breach reporting, key risk reporting and compliance with statutory timeframes
- Prepare the renewal for relevant registration/subscriptions e.g., Information Commissioners Office
- Plan, coordinate and develop regular, timely and relevant internal data privacy communications via appropriate channels.
- Support business functions in developing control frameworks that deliver compliance with the DPA and FoIA.
- Assist in maintaining the register of processing activity for the Group
- Provide input into the testing of business functions compliance with Policy and processes –thematic reviews, conformance and assurance programs and audit.
- Promote continuous improvement in compliance with all DP, FoIA and compliance matters.
- Work collaboratively with colleagues who have other Information Governance responsibilities.
Cross Team Working:
- Assist in driving cohesion between the DP team and other functions in the Group Information Governance function
- Support the Group Head of Data Protection to ensure that the team acts as a true second line of defence
- Ensure excellent service for all colleagues and customers when providing advice, support and lessons learnt
Other:
- Comply fully with all Group policies and procedures including the standing orders and financial regulations.
- Comply with and champion the Equal Opportunities and Diversity Policy.
- Comply with the Data Protection Act (all employees will not disclose or make use of for their private advantage any information held on record which is not available to the public).
- Carry out any other reasonable duties as required.
Other Information
- The Group has offices across the UK and on this basis, there will be the requirement to travel to other locations to effectively perform this role.
- The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
- To fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
- The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.
Person specification
Knowledge, Skills and Experience
Essential
- Demonstratable experience in a data protection/information governance focussed role.
- Understanding of Data Protection and other associated legislation
- Good level of IT skills and literacy
- Proficiency in Microsoft Applications (Word, Excel and PowerPoint)
- Excellent written and verbal communication skills
- Demonstrate self-motivation
- Have good analytical skills with attention to detail
- Ability to work under pressure and meet deadlines
- Ability to prioritise workload and demonstrate good organizational skills
- Be proactive in setting goals and achieving deadlines
Desirable
- Demonstrable experience of working within a highly regulated customer focused sector.
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