The New procurement Specialist role is to support the Procurement Manager in all aspects of day-to-day procurement activities. 

KEY TASKS / RESPONSIBILITIES:

• Be first point of contact to manage and action incoming supplier and stakeholder queries.
• Review all required documentation and action vendor set up requests and vendor information changes. 
• Validate request for proper documentation to proceed. 
• ABCDD supplier distribution / review / validation
• Oversee / chase up EFT completion.
• Avetta onboarding, follow up and completion confirmation and token management.
• T&C co-ordination (arranging Procurement & Legal / Commercial discussions) - log, track and manage all supplier T&C disputes and work with head of procurement and legal / commercial to reach resolution and save / upload agreed terms.
• Weekly reporting on supplier request status and chasing suppliers and stakeholders where necessary.
• Assist and help with supplier compliance management and develop statistical data and present data in a way to assist with driving positive results on compliance.
• Supporting NDA and contract meetings with Head of Procurement.
• Supporting mobilisation and transition planning of new contracts (vendor load and supporting file).
• Collecting data, using databases, electronic spreadsheets, and statistical applications to manipulate, analyse, and present data in a way to assist with driving positive results on compliance, as well as supplier spend by client and category and helping in identifying savings opportunities and potential supplier consolidation to benefit the business.
• Setting up of RFP’s with suppliers and helping to analyse and collate the results to support the Head of Procurement.
• Perform a variety of administrative duties relating to the systematic process of collecting, categorising and analysing supplier spend and other procurement tasks as requested by the Head of Procurement.

ESSENTIAL SKILLS / QUALIFICATIONS:

• College diploma in business or other relevant program.
• 3-5 years of relevant experience.
• Knowledge of strategic procurement requirements and practices. 
• Has outsourcing knowledge.
• Strong interpersonal and communication skills (written and verbal).
• Excellent business writing skills, technical writing skills an asset.
• Strong customer focus.
• Ability to influence multiple stakeholders and engage their support and consensus. 
• Exceptional conflict management / resolution skills.
• Strong organisational skills, with the ability to multi-task under deadline pressure.
• Ability to pick things up quickly and manage multiple projects simultaneously. 
• Experience in developing, negotiating, administration and executing supplier contract agreements.
• Ability to adapt and respond to issues outside of direct experience, quickly and effectively.
• Highly advanced analytical and problem-solving skills.
• Advanced competency in MS Office applications.
• Knowledge of Oracle, Avetta, CreditSafe, SafeContractor, EcoVadis etc would be advantageous. 
• Ability to influence, utilise sound persuasion and negotiation skills. 
• High degree of business ethics and accountability.
• Possesses a team spirit and strong collaboration. Ability to work both independently and in a team environment.
• Tenacity to overcome challenges to deliver on commitments.
• May be required to travel to London occasionally. 

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!

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