Worth AI, a leading computer software company, is seeking an exceptional Executive Assistant & Office Manager to provide high-level support to our executive team and manage the daily operations of our office in Orlando. As an Executive Assistant & Office Manager at Worth AI, you will play a critical role in ensuring the smooth functioning of our organization and supporting our mission to revolutionize decision-making through the power of AI. We are committed to equity, diversity, and inclusion, and we value collaboration, innovation, and excellence.
In this hybrid role, you will be responsible for managing and coordinating executive calendars, scheduling meetings and appointments, and arranging travel itineraries. You will also handle various administrative tasks such as answering phone calls, managing correspondence, and organizing office supplies. Additionally, you will oversee facilities management, coordinate office events and meetings, and ensure the overall efficiency and productivity of the office.
Join us at Worth AI and be part of a dynamic and forward-thinking team, dedicated to creating a lasting impact and redefining worth in the business world.
Responsibilities
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate and facilitate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders.
- Prepare and assist in developing reports, presentations, and other documents as required.
- Handle various administrative tasks, including managing correspondence, answering phone calls, and organizing office supplies.
- Oversee facilities management, ensuring a clean, organized, and productive work environment.
- Coordinate office events and meetings, including logistics and catering arrangements.
- Manage vendor relationships and ensure timely payment of invoices.
- Assist in the onboarding of new employees, including setting up workstations and providing necessary resources.
- Ensure compliance with company policies and procedures.
- Provide general support to employees as needed.
Requirements
- Proven experience as an Executive Assistant and/or Office Manager.
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Proficient in Google Suite
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent attention to detail and accuracy.
- Strong problem-solving and decision-making abilities.
- Ability to prioritize and manage multiple tasks and deadlines.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Professional and friendly demeanor with excellent interpersonal skills.
- Experience working with executives in the technology industry is preferred.
- Prior experience in office management or facilities coordination
- Commitment to equity, inclusivity, and fostering a positive work environment.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance
- Unlimited Paid Time Off
- 9 Paid Holidays
- Family Leave
- Free Food & Snacks
- Wellness Resources
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