PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.
From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.
To learn more about PJT Partners, please visit our website at www.pjtpartners.com.
Responsibilities:
The ideal candidate will have a variety of responsibilities, which will include:
Events coordination
- Work with Head of Events to coordinate all aspects of European event planning including venue selection, vendor negotiations, budget management and overall execution of events
- Assist with the creation of proposals with detailed cost projections including price per person, setup/admin fees, rental fees, tax, gratuity, etc.
- Assist with managing on-site production and clean up for events
- Coordinate invitations and onsite registration, and post-event follow-up
- Help manage promotional materials by coordinating requirements with graphics department; inventory stock; place orders; verify receipt, etc.
- Coordinate planning and booking of travel for non-PJT employees
- Ensure accurate and timely budgeting and reconciliation of events
- Search for new and innovative events and restaurants that are on brand for PJT.
Conferences coordination
- Monitor and manage conference list, ensuring accurate tracking of upcoming conferences
- Compile budgets for conferences
- Approval of conferences that have been included in in the yearly forecast
Process management
- Handle and oversee various operational processes
- Expense management: check Workday for outstanding expenses for any upcoming leavers, ensure timely completion by Administrative Assistant professionals
- AMEX relationship management across all EMEA and Asia locations
- Monthly Uber reconciliation review
- Monthly Deliveroo reconciliation review
Onboarding/Offboarding
- Lead the onboarding and leavers process for PJT Europe employees
- Lead orientation session regarding Operations
- Coordinate photographs for senior execs MD and Partners
- Set up new joiner accounts for AMEX, Deliveroo, Addison Lee, also G7 where appropriate
- Cancel AMEX cards, Deliveroo and Add Lee accounts for any leavers
- Complete outstanding expenses for recent leavers (usually just AMEX card refund and one or two other sundries)
Space Planning and Real Estate
- Analyze operational data and utilization reports to provide recommendations re. space planning and assist with business decisions
- Lead moves and changes - moves plan and communication
- Assisting with EMEA office set up projects (ops related items). Collaborate with the business and corporate departments to facilitate project needs
- Project coordination - Create presentations and reports relating to project and maintain project documentation
- Maintain and track lease database
Vendor management
- Ongoing process improvement for vendors Hospitality, Cleaning, Friday food vendors
- Assist in budgeting, tracking, and reporting for all vendor
Misc
- Serve as the primary point of contact and escalation for inquiries and issues in the absence of the operations manager, ensuring continuity of operations
- Approval of out of policy travel
- Create and distribute internal office communications
Qualifications and Experience:
- A solid education
- Advanced MS Office Suite, including proficiency in excel
- Previous experience in a finance, operations or a similar role is a plus
- Strong organizational skills with excellent attention to detail
- Excellent communication and interpersonal abilities
- Ability to work effectively in a fast-paced and dynamic environment
- Ability to stay calm under pressure and with a “can-do” attitude
- Ownership mentality
- To be flexible and responsive to changing daily priorities
PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.
California Applicants: PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance.
Applicant Privacy Notice:
View our Applicant Privacy Notice https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice here. If you are a California resident, please refer to our California Applicant Privacy Notice https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information.
*In order to be considered, please ensure your resume/CV is submitted in PDF format.
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