Our Los Angeles office is looking to hire an experienced Executive Assistant with a background in Business Development to perform a variety of administrative and clerical tasks. Duties of the Executive Assistant include providing support to our Intake Director and assisting in daily office needs. This person will help manage general sales administrative activities such as creating reports and streamlining processes. This position must be staffed by an individual who is organized, detail-oriented, and works well with people. The person in this role must have flexibility to work Saturdays as needed in order to support the Director.
Responsibilities:
- Answer calls, take and deliver messages, and assist the team with general inquiries
- Coordinate meetings and manage calendar for the General Manager
- Book travel arrangements such as flights, transportation, lodging, etc.
- Assist in monitoring performance of Intake department
- Prepare and track weekly, monthly and quarterly reports
- Create/format information for internal and external communication – memos, emails, presentations, reports
- Take meeting minutes
- Create forms/documents/checklists for Intake department
- Create reports via Excel or Google sheets using spreadsheets/formulas, pivot tables, and data management
- Make copies, scan documents, and enter notes in CLIO (CRM)
- Ensure department has necessary supplies and resources for daily operations
- Assist in monitoring/managing Firm Text Campaign
- Provide other general support to Management as assigned
Qualifications:
- Bilingual (English/Spanish) is required
- 2-3 years of executive administration experience,
- High level proficiency in MS Office (MS Excel, MS PowerPoint, MS Word)
- Working proficiency with spreadsheets and formulas required
- Case Management/CRM software experience is a major plus
- Resourceful and motivated to solve issues as they arise
- Customer service and sales attitude
Pay: Starting at $65,000
Pay range subject to change based on experience on a case-by-case basis.
Here at the Matian Firm, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, floating holidays, paid time off, and more! Come be a part of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.
The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.
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