Are you a strong Administrator and have the skills to effectively prioritise and manage varied tasks. We are currently recruiting a Facilities Administrator based primarily at our Hinckley site to support the coordination and management of our facilities and maintenance requirements. This role will also support other Technology UK sites and involves assisting in coordinating the Facilities Team's administration and documentation to ensure completeness and compliance per local laws, guidance and legislation so travel between our Lutterworth, Hinckley and Coventry locations will be required on occasion.
About the Role
How you will contribute
- Responsible for daily administration of repairs and maintenance requirements across sites
- Coordinating repairs and facilities maintenance requirements with internal and external contractors
- Utilise computerS to update records on company systems including Systems updates for Engineering, Facilities, Maintenance and other related equipment or activities supported by QPulse
- Ensure updates are entered into the MMS in a timely manner to provide performance management
- Interact with various departments / external companies via telephone, email or in person to provide information and resolve issues when possible or ensure escalation to correct department or level for solutions
- Support cost savings through continuous improvement
- Perform administrative activities, including:
- End dates of service contracts & advise of renewals dates
- Internal audits to ensure compliance
- Budget & Expenditure Tracker for the Facilities & Maintenance and Engineering Team
- Support with procurement/purchase requisitioning activities within the UK Engineering and Facilities Team
- Maintenance and analysis of database up to date with timely, accurate, and detailed information across UK e.g. Task completion, overdue, hours with contractors, travel time
- Liaise and work closely in conjunction with teams from other UK sites.
- Ensure UK Engineering Team’s (Engineering, Maintenance, and Facilities) administration and documentation managed effectively to ensure completeness and compliance per local laws, guidance, and legislation
Your Key Qualifications
- Strong office administration skills including complete knowledge of Microsoft Office and competency in Excel
- Strong organisational and prioritisation skills
- High level of accuracy and ability to work in fast paced environments
- Meet deadlines consistently
- Professional, accurate & precise, ability to manage multiple tasks.
Additional Information
- A valid driving license and use of a vehicle is required as travel between sites will be required
Compensation
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.
We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of syncreon, Imperial and P&O.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves. So, please come as you are. We can’t wait to meet you.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
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