Fender Musical Instruments Corporation is a world-famous brand with offices across the globe. Fender was born in Southern California and has built a worldwide influence beyond the studio and the stage. A Fender is more than an instrument; it’s a cultural symbol that resonates globally.
We are searching for a proactive and detail oriented EMEA Offices & Facilities Coordinator who possesses excellent organisational skills and attention to detail to join our team and ensure seamless operations and compliance with company policies and procedures. The EMEA Offices & Facilities Coordinator will be the first point of enquiry for all offices in our EMEA region, managing and coordinating various aspects including but not limited too; facility enquiries, services and provisions, mail services, health and safety compliance and training for new and existing employees. The EMEA Offices & Facilities Coordinator will also be responsible for arranging and coordinating company equipment and company cars.
Main Responsibilities
- Manage day to day operations of the EMEA Offices facilities, liaising with service providers to ensure cleanliness, functionality and safety standards are maintained
- Maintain/coordinate EMEA offices supplies inventory by checking stock levels, anticipating needs, placing and expediting orders for supplies
- Manage and coordinate visitors at offices across the EMEA region
- Assist in coordinating office events, including meetings, lunches, townhalls and celebrations and ensuring they are within budget .
- Conduct regular health and safety inspections and/or risk assessments, identify potential hazards and coordinate to mitigate/resolve risks raised
- Manage company vehicles, including negotiating lease arrangements, insurance, maintenance schedules, compliance with specific EMEA company car driver laws
- Coordinate incoming and outgoing mail services including negotiating contracts, ensuring timely distribution and handling of correspondence.
- GDPR Compliance
- Schedule and Coordinate training sessions for employees, including mental health first aid, first aid training,DSE and fire safety training.
- Proactively identify opportunities to improve office efficiency and cost effectiveness.
- Liaise with contractors and service providers to ensure timely delivery of maintenance services, supplies and amenities.
- Maintain accurate records of facility related expenses and processing invoices using the inhouse SAP system.
- Assist in the development and implementation of office policies and procedures related to facilities management.
- Arranging staff gifts for different occasions including new starter welcome packs
- Supporting the HR department with onboarding and offboarding including equipment, health & safety and DSE assessments.
Person Specification
Essential skills, experience, and education:
- Proven experience as an office manager with facilities management responsibility
- An understanding of health and safety regulations and risk assessment processes
- Ability to maintain confidentiality and handle sensitive information.
- Excellent organisational, time management and multi-tasking skills with the ability to prioritise tasks effectively.
- Attention to detail and the ability to identify and resolve issues proactively.
- Proficient in Microsoft office suite (Word, Excel, Outlook).
- Ability to work on own initiative and be self-motivated.
- Excellent interpersonal skills with the ability to interact with employees at all levels.
- A clear understanding of GDPR
- Effective communication skills, both written and verbal.
- Ability to prioritise work and adapt to changing priorities.
- Strong negotiation skills
Desirable qualities:
- Basic accounting principles would be advantageous.
- EMEA Experience
- Fleet Management Experience
- European languages are desirable.
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