Why Tosca?
Named to the Atlanta Journal Constitution’s “Top Workplaces in Atlanta” two years in a row, Tosca promotes a culture of positivity and inspires our team members to go above and beyond — for themselves, each other and their community.
We believe our team members deserve more than just a paycheck. They deserve to work in a fun environment with a supportive team that cares about each other and encourages collaboration at all levels. It’s not just about being a great company, it’s about being great people and serving a higher purpose. Every Tosca employee can be proud of doing their part to reduce food waste.
Our team members are provided with a wide range of programs to help them reach their full potential — personally and professionally.
Job Description
The Operations Coordinator provides operational and administrative support to the service center management and team.
Job Responsibilities:
- Maintain shift records to include production, shipping, receiving, quality
- Responsible for ensuring successful shipping process – matching PO numbers to orders, working with drivers to take correct loads, making BOL’s
- Coordinate with service center supervisors to; communicate any special loads or shipments needed, meet out bound shipping goals and report any inventory concerns to Tosca Customer Service/Transportation
- Communicate with Tosca customer service and transportation to create a schedule for daily pickup and delivery
- Use relevant systems to write, approve, and receive purchase orders. Submit invoices to accounting for payments
- Track invoices and spending in spread sheet to compare accuracy to end of month accounting close
- Confirm proper completion of BOL and transportation paperwork and update into the appropriate Shipping system
- Monitor Shipping and Receiving for timely service and inform management of any issues.
- Perform random quality inspections of loads and report to the team
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying
- Meet and greet clients and visitors, send and receive mail packages
- Schedule and coordinate meetings, interviews, lunches/deliveries and other office/service center events
- Manage files, maintain hard copy and electronic files
- Create and modify documents using Microsoft office
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
- Prepare business correspondences; mail, scan or fax documents
- Maintain forms for the company and post materials on bulletin board
- Support office housekeeping activities for general office and service center areas
- Maintain a clean and safe work environment
- Perform other related duties and assignments as required within the service center
Qualifications:
- 1-3 years of experience in a service center/office role
- Strong attention to detail and follow through required
- Time management skills with the ability to multi task and meet deadlines
- Working knowledge of shipping and receiving
- Good planning and organizational skills
- Well-developed and professional interpersonal and communication skills
- Must be able to work with confidential information
- Computer literacy, specifically MS Word and Excel
- Ability to work occasional flexible hours and over time based on company/volume needs
Work Schedule
Monday-Friday 4:00 PM-12:00 AM
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