Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2023 revenue of approximately $9.2 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.
Position Summary
The Capital Project Document Controller is responsible for managing and organizing all project-related documents and records throughout the lifecycle of the capital project. This role ensures the accuracy, integrity, and accessibility of project documentation while supporting the overall project timeline with effective communication and collaboration among project stakeholders.
Responsibilities
- Document Management: Establish and maintain a comprehensive document control system for the capital project, including document numbering, version control, and distribution protocols. Additional requirements include checking document packages for completeness, accurately recording transmittal information, and distributing/posting documentation promptly. Manage the timing for information flow and comments collection related to documents.
- Document Control Processes: Develop and implement standardized document control processes and procedures to ensure consistency and compliance with the approved project standards.
- Document Retrieval and Archiving: Maintain an organized and easily accessible document repository, ensuring proper archiving and retention of project records in accordance with company policies and legal requirements.
- Collaboration and Communication: Facilitate effective communication and collaboration among project team members, ensuring timely access to accurate project documentation. Expedite document-transfer activities by collaborating with vendors, contractors, and the engineering team.
- Quality Assurance: Conduct regular audits and quality checks on project documents to ensure compliance with established document control processes and accuracy of information.
- Training and Support: Provide training and support to Eastman and Contract team members on document control procedures, ensuring adherence to best practices and standards.
- Continuous Improvement: Identify opportunities for process improvement and efficiency gains within the document control function, recommend improvements, and implement solutions and best practices.
- Compliance: Ensure compliance with relevant Eastman project standards, industry best practices related to document control and information management.
Qualifications
- Bachelor's degree in a relevant field such as Engineering, Business Administration, or Information Management is preferred.
- Proven experience as a Document Controller or similar role in the chemical industry or capital project space.
- Strong knowledge of document control principles, practices, and standards.
- Familiarity with industry-specific document management software or tools.
- Can operate fluently in ProjectWise is required. Familiarity with Coreworx will be considered a plus.
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- Attention to detail and a commitment to maintaining the accuracy, integrity, and accessibility of project documentation.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams within Eastman with Eastman’s project partners.
- Knowledge of relevant regulatory requirements and industry standards.
- Proficiency in Microsoft Office tools (Excel, Word, Outlook, PowerPoint).
- Ability to work independently and in a team-oriented environment.
- Strong problem-solving and analytical skills.
Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.
Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.
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