Site Estates Specialist Coordinator
UK Defence Academy, Swindon, SN6 8LA
Full time, Permanent
Competitive salary
Serco is contracted to provide Total Facilities Management to the Defence Academy of the UK (DA). This prestigious establishment is responsible for post-graduate education and most of the command, staff, leadership, Defence management, acquisition, and technology training for members of the UK Armed Forces and MOD Civil Servants.
Serco have an exciting new role as responsible to provide effective administrative and specialist functional support, ensuring a high standard to the Site Estates Team.
Main Accountabilities:
- Staff, implement and manage the relevant Site Estate encroachment documentation for review, including membership details, utility usage, financial accounts, and insurance documentation to enable the unit to remain compliant in accordance with JSP850.
- Assist the Site Estates Team in managing the Site Estates, Health & Safety policy including the 4C’s system, briefing visiting contractors outside of the CI contract.e.g. Gas and water suppliers etc.
- Assist the Site Estates Team in identifying, prioritising, and staffing of new works matters, providing input as necessary to the “Statement of Requirement” through to checking and recording of works on completion.
- Monitor the progress of each reactive maintenance works (top desks) on the Self-Service Portal system to ensure timely and compliant output.
- Assist the Site Estates Team in validation and audit of Service delivery by Campus Integrator
- Attend the monthly DA Estates Working Group Meeting, as minute taker. Produce minutes and distribute as necessary.
- Maintain the Site Estates Admin Team electronic filing systems.
- Contribute to the preparation of performance data for submission to senior management.
- Co-ordinate the daily CCO services, including (for example) pre-booking of arrival to site by sub-contractor employees, using a shared calendar providing visibility of pre-scheduled visits.
- Provide all sub-contractor employees with site safety brief, including reference to pre-existing related information, such as Building Hazard Registers.
- Be able to account for sub-contractor employees working onsite at all times, including knowledge of their expected working location.
What you’ll need to do the role:
- Previous Estate Management experience.
- Previous Experience in a Customer facing role.
- Previous Experience in either Finance or Accounting.
- Experience of working within a similar sub-contractor control environment.
- Working knowledge of legal responsibilities regarding duties for those in control of premises and sub-contractors, as contained within the Health & Safety at Work Act.
- Knowledge of MoD safety arrangements, such as those contained within applicable Joint Service Publications.
The Defence Academy:
The Defence Academy sits within a beautiful and secure site which hosts 2 lakes and is surrounded by acres of scenic woodland. The Academy trains the future commanders and staff officers of all three UK Armed Services and those from many countries around the world. Other benefits of working on this site include:
- Free, secure onsite parking.
- Opportunity to join many sports and activity clubs (heavily subsidised subscription costs).
- Gym membership, the site boasting 2 fully equipped gymnasiums.
- Site also has a heated outdoor swimming pool (open May-Sep).
- 18-hole golf course (annual membership circa £375).
- Fully equipped riding stables, with the opportunity for lessons.
- Other sporting facilities include tennis courts, Astro-turf football pitches and much more.
What we offer:
- 25 days annual leave plus bank holidays and the chance to purchase additional days.
- Serco discounts which include cinema, entertainment and online shopping discounts, discounts on mobile phone plans and leisure centre memberships.
- We are constantly challenging ourselves and each other to deliver brilliantly, and you will too, working in a company passionate about diversity and inclusion.
- A wealth of career development training to suit your future aspirations. These range from role specific training, leadership coaching, formal study and much more to support you to build your career with Serco.
To discover more about our careers in Defence, meet our team, and to find out more about what we offer, please follow this Link. We’re also a signatory of the UK Governments Women in Defence Charter, to find out more please click here.
Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens, we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. As a proud Disability Confident Leader and holder of the Gold Inclusive Employer Standard, disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
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