Job Title: Deputy Business Coordinator
Location: Holyhead, Anglesey
Compensation: £25,000.00
Role Type: Full time / Permanent
Role ID: SF56128
At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Deputy Business Coordinator at our RAF Valley site.
The role
As a Deputy Business Coordinator, you’ll have a role that’s out of the ordinary. Programme HADES is the Technical Support Services Provision contract spread across fourteen RAF stations throughout the UK. This could be your opportunity to join a dynamic and flexible team working in the Management and Administration team, helping deliver a contracted output for RAF Valley and the wider Ministry of Defence.
Day to day, you’ll conduct transport administration tasks as directed by the Business Coordinator in conjunction with the Transport Manager, as well as:
- Arrange all Babcock mandated training, with line manager support and monitoring to ensure completion.
- Compile all overtime, allowances/entitlements into the monthly overtime sheet, ensuring deadlines are met.
- Process expenses for employees, ensuring expense policy is adhered to. Send Fit Notes and Return to Works to HR and certifying that all risk and assessments are completed and reviewed.
- Organise bookings for the meeting rooms. And assist Section Heads with admin including recruitment, onboarding, day to day tasks as required and any staff changes.
- Raise purchase orders, processing any other methods of payment and all related documentation and monitoring paperwork of extra costings to contract taskings.
This role is full time and based onsite at RAF Valley.
Essential experience of the Deputy Business Coordinator:
- Proven experience and knowledge of GDPR legislation, experience and integrity in handling confidential data and information
- An intermediate to advanced knowledge of Excel, including the use of formulae and formatting. including accounting spreadsheeting, finance and payroll calculations.
- Competent at using Microsoft Office packages. To include monitoring invoicing, ensuring payments are punctual.
- Experience of personnel management and excellent communication skills
Qualifications for the Deputy Business Coordinator:
- 5 A-C GCSEs including Maths and English
The successful candidate must be able to achieve the minimum of a BPSS security clearance for this role.
Our Benefits
- Generous holiday allowance
- Contributory Pension scheme, with life assurance
- Employee share scheme
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading is a benefit that allows most employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Babcock International
For over a century Babcock International have helped to defend nations, protect communities, and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.
Closing date: 05/03/2024
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