About Springer Nature Group
Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.
About the Brand
Nature Portfolio is a flagship portfolio of journals, products and services including Nature and the Nature-branded journals, dedicated to serving the scientific community. Visit nature.com and follow @Nature / @NaturePortfolio
Locum Office Assistant
Fixed Term Contract, Full-Time
Location: London, UK – Hybrid Model
Closing date: 15th March 2024
Nature Research is a flagship portfolio of journals, products and services including Nature and the Nature-branded journals, dedicated to serving the scientific community. It is committed to sharing knowledge and new developments across the various scientific disciplines. Nature Research and its flagship publication reach millions more through social media and other platforms.
About the Role
Our office assistant will support the journal teams within the Editorial and Publishing division in an administrative capacity, providing support and solving any issues that may arise. You will build contacts and relationships with other teams including human resources, campus facilities, and the finance department which will assist with the daily operations. This role will focus on helping the Editors and Editorial Assistants with administrative tasks and projects.
This role is located in our London office on a hybrid working model.
Role Responsibilities:
- Provide Administrative support to the Nature Portfolio (Nature, Nature Reviews, Research Journals and the Community/Communication Journals) in an assistant capacity as per your guide.
- Assist the Head of Office Administration with new starter and leaver set ups, projects and general administrative tasks that require support and cover other team members when necessary.
- Manage shared departmental filing systems on Google Suite and take ownership of any centrally controlled tracking systems already in place for editors (conference attendance/absence registers etc) where required.
- Be the first point of contact for the department for enquiries as well as monitoring of the shared administration and the general enquiries mailbox.
- Know how to report facilities requests and use centralised room-booking system.
- Process and track freelancing costs and Additional payments for the Portfolio.
- Knowledge of Pubserv to keep Mastheads and staff information up to date
- Compile and send out monthly newsletters and social media posts for the department.
Experience, Skills & Qualifications:
Essential
- Experience working in an office environment is preferred but not essential
- Knowledge of Microsoft Office suite
- Ability to work to a specified list of priorities with speed and accuracy
- Flexibility and ability to work as a team member
- A positive attitude in the workplace and a willingness to co-operate with colleagues
- Ability to follow instructions and adhere carefully to established procedures
- Ability to organise and juggle a varied workload under pressure and to work quickly and efficiently without constant supervision
#LI-AC1
Springer Nature is a Disability Confident Committed Employer and we encourage applications from candidates with disabilities. If you consider yourself to have a disability or learning difficulty and wish to submit your application in an alternative format or would like to discuss reasonable adjustments during the application and interview process, please get in touch either by phone on +44 (0)207 014 4020 or by email SpringerNatureUKCareers@springernature.com so we can make any necessary arrangements.
If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.
At Springer Nature we value the diversity of our teams. We recognize the many benefits of a diverse workforce with equitable opportunities for everyone. We strive for an inclusive workplace that empowers all our colleagues to thrive. Our search for the best talent fully encompasses and embraces these values and principles. Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion
For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/
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