About the role
The mission of the IT organisation is to deliver an efficient and effective service that has scalability and flexibility to support the demands of the business.
A primary focus for the IT delivery lead is orchestrate the Group I&T Shared Services processes for prioritizing portfolio projects across the division alongside in conjunction with the divisional business and delivery teams. The IT delivery lead will have a significant level of interaction with cross-functional departments in the company and division and will also be responsible for ensuring projects are resourced with effective project management capabilities, and projects are managed and governed in line with group PMO frameworks and standards.
A primary focus for the IT Delivery Lead is:
To own and develop the I&T Shared Services IT PMO processes (including, portfolio management, project management, resource and capacity management)
To work with the DS Smith IT teams to gain a better understanding of the project portfolio and business priorities
Secure and develop project management capabilities for the strategic delivery portfolio. This may entail managing project deliveries themselves as required
Ensure project delivery is maintained in line with group reporting and governance standards and that projects within the portfolio are delivered on time, on budget, and to quality satisfaction levels.
To work with the DS Smith IT Team and create a PMO roadmap that will increase PMO Maturity within DS Smith and deliver a service that satisfies the needs of DS Smith
Perform services in accordance with best practice, internal standards or frameworks and with professional standards of skill, care and diligence.
The IT Delivery Lead will have an aptitude for translating complex, technical subjects into clear, business-oriented language and have the ability to work across diverse organisations leading complex internal and external project teams.
The IT Delivery Lead will report to the Group I&T Shared Services ITD and will cooperate with the IT Management Team and transformation functions to support alignment of the project portfolio across the DS Smith IT organisation.
Key Accountabilities:
Responsible for maintaining the demand and portfolio management processes within the divisional area of responsibility
Responsible for the resourcing of project management and delivery standards for the formally identified set of projects which form the corporate or division project portfolio.
Administers the portfolio management process across SE IT and business executives.
Ensures all project are appropriately resourced with Project management capabilities, and all projects are evaluated and managed against std project evaluation criteria and management frameworks
Works with the finance organization to ensure project benefits are demonstrated in methodology that will enable objective evaluation of projects against company objectives and thereby aid project approval decision-making
Works with business partners, functional leaders, and project managers to identify project interrelationships that will affect portfolio priority and resource allocation decisions
Ensures all required data for making portfolio decisions is complete and available for decision-making, working with functional managers and project managers to do so
Maintains the portfolio documentation and minutes of project review board meetings
Monitors projects in the portfolio—milestone schedule commitments, resource commitments—and collects project information to update the portfolio.
Distributes project portfolio information to executive management, directors, and other key personnel
Works with project managers to translate portfolio decisions to appropriate plans for and execution of the project
About you
Demonstrate knowledge in strategic planning and execution.
Experience in areas of portfolio management, resource management, test management will be preferred
Have a proven track record of successful leadership of Program and Project management function.
Extensive experience of leadership responsibilities.
Experience of experience in large, multi-national, cross-functional teams influencing senior-level management and key stakeholders effectively across the organization and within complex contexts.
Proven experience in Prince II, MS Project or equivalent
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