Support admission, onboarding, progression and compliance in the School of Nursing. These services include School of Nursing admission processes, nursing student orientation, tracking, compliance monitoring, and clinical placement processes to support with campus, school policies, agencies requirements and accreditation standards.
Maintains most current knowledge of nursing program admission criteria, application process, and program handbook.
Assign advisees to faculty and maintain records of faculty advising assignments.
Assists with faculty credentialing documentation and compliance with credentialing requirements.
Works with Department Chair to support work tracking of Admission, Progression, and Graduation (including ongoing record keeping, number management and assistance with registration processes).
Maintain student records in compliance with campus and school policies and accreditation standards.
Daily/weekly review compliance management database and notify students and faculty of missing records and upcoming immunization, background check and drug screen renewals.
Enters NCLEX-RN and NCLEX-PN test results into the college student data management system.
Verify transition student’s licensure and/or certification for transition applicants upon admission or renewal.
Prepares Nursing Faculty Meeting Minutes. Supports dean, chairs and faculty in report submissions and agenda development.
Support faculty with document retention and student files when needed.
Support and maintain minutes of Student and Faculty Advisory meetings.
Supports events of the School of Nursing (including but not limited to advisory meetings, student recognition activities, and other events) when needed.
Student Success
Maintains student program communication organization in IvyLearn, including resources
materials, and announcements in collaboration with the Dean of Nursing and nursing
faculty.
Prepare certificates of completion for dean signature and mailing to state board of
nursing.
Schedules student appointments with nursing faculty and dean of nursing as needed.
Support faculty in student success activities, scheduling appointments, room
reservations, etc.
Provides information to assist students in accessing student support activities, tutoring and resources.
External Relationships
Develop and maintain relationships with area clinical settings and institutions of higher
learning to ensure continued success of all School of Nursing programs related to
clinical placement, affiliation agreements and compliance requirements.
Assist dean with development and maintenance of clinical affiliation agreements.
Prepares Nursing Advisory Committee meeting invitations, communication, and minutes.
Nursing Admissions and Progression
Provide information regarding the admissions applications.
Support Department Chair in scheduling of nursing information sessions.
Respond to calls, emails, and other communication regarding nursing admission.
Provides most current information on how to schedule ATI TEAS testing.
Support Department Chair in registration processes, communication/correspondence with
students, nursing student orientation, health record requirements, background checks,
drug screening, and other compliance requirements.
General Responsibilities for School of Nursing and Health Sciences
Participates in shared front desk coverage for Schools of Nursing and Health Sciences to support the designated office hours. Must be flexible to meet needs of the School of Nursing (there may be early hours or late afternoon/early evening hours depending on activities or events).
Work within Workday to support the department including ordering of equipment, supplies, assistance with travel and other expenditures.
Maintains effective office procedures and efficient work flows; implement policies and
procedures set by Ivy Tech; establish and maintain professional relationships with all
employees, students, and college contacts.
Reads, understands and verifies completeness of forms for all programs in the department and provides proper forms electronically to students.
Maintain an appropriate inventory of necessary digital forms, ensuring professional
appearance of outgoing documents.
Answers phone and direct calls to appropriate individuals and departments, make
accurate appointments and activities on calendars. Determine priorities for providing
information or referring to other staff members.
Assists with records on office supplies and lab equipment. Maintain, operate, and
troubleshoot office equipment.
Assists faculty with campus room reservations and other requests as needed.
Other duties as assigned.
Benefits
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, , LTD, STD, Identity Guard, etc.
Employer contribution annually to Health Savings Account.
No waiting period to enroll in benefits. Coverage starts on day 1.
Employer contribution to retirement plan. (10% of annual salary-employee contribution not required)
Paid time off: vacation and sick time accrued bi-weekly.
Paid holidays: 8 days plus winter break between December 25th and January 1st.
Free tuition for employee and dependents.
Professional Development opportunities.
Minimum Qualifications: Associate degree and/or Bachelor’s degree preferred.
One (1) year clerical experience. Two (2) years of experience in applicable student support role.
Strong keyboarding and computer skills; knowledge of various software packages
required (such as Microsoft Word, Access, Excel, PowerPoint, Google Docs)
Excellent organizational, communication, human relations, and self-directed work
skills within a team environment and ability to keep information confidential.
Dependable, responsible, willingness to work and learn, and excellent human relations
skills.
Ability to keep information confidential.
Medical terminology knowledge preferred
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
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