It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
The Role
We are seeking a detail-oriented and organized Lease Administrator to join our team. As Lease Administrator, you will be responsible for managing all aspects of our lease and license agreements, ensuring compliance, accuracy, and efficiency in lease administration processes. This role also manages our serviced office portfolio, including access requests, identifying and contracting for new locations, as well as tracking and managing occupancy.
Your day-to-day
Lease Management: Oversee the lifecycle of lease agreements, including lease abstracting, document management, and lease renewal processes.
Lease Audits: Conduct regular audits to verify lease data accuracy and resolve any discrepancies or issues.
Lease Documentation: Maintain accurate and up-to-date lease documentation, including amendments, extensions, and terminations.
Rent Administration: Review billing to ensure accuracy and coordinate with Finance for on-time payments.
Financial Analysis: Assist in financial analysis and reporting related to lease agreements, including budgeting, forecasting, and variance analysis.
Lease Database Management: Utilize lease management software to organize, track, and manage lease data efficiently.
Continuous Improvement: Identify opportunities for process improvement and implement best practices to enhance lease administration efficiency and effectiveness.
Global Space Utilization Analysis: Conduct thorough assessments of current space utilization across our global facilities footprint, identifying opportunities for optimization and improvement in various regions and cultures.
Lease Renewal Tracking: Monitor lease agreements for all facilities, tracking expiration dates and renewal options to ensure timely decision-making and negotiation of lease terms.
Stakeholder Communication: Serve as a first point of contact for facility-related inquiries and concerns from internal stakeholders across different regions, providing timely and effective communication regarding Serviced Office status, access requests, and updates.
What you bring to the team
Proven experience in lease administration, property management, or real estate operations.
Strong understanding of lease terms, legal language, and financial principles.
Excellent organizational skills with a keen attention to detail.
Proficiency in lease management software and Microsoft Office Suite.
Effective communication and interpersonal abilities.
Analytical mindset with problem-solving skills.
Ability to prioritize tasks and manage multiple deadlines effectively.
#LI-PH1
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable pay and/or equity. We offer a competitive benefits package that includes flexible time off, a robust well-being program that provides for 4 global wellbeing days per year, and a 3-week work from anywhere option.
Base Pay Ranges:
SF Bay Area, New York City Metro Area:
Base Pay Range: 87,900.00 - 128,920.00 USDCalifornia (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:
Base Pay Range: 71,025.00 - 104,170.00 USDAll other cities and states excluding those listed above:
Base Pay Range: 64,950.00 - 95,260.00 USD
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