Executive Assistant - SA (Arabic speaker) at Emirates Investment Authority
, United Arab Emirates
Job Descrption
The Executive Assistant is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Responsibilities and duties
Arranging and coordinating appointments and travel,
Arranging a variety of meetings and special events on behalf of the team
Prioritizing correspondence addressed to the Executive Director / CIO, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
Dealing with incoming email, faxes and post, often corresponding on behalf of the Executive Director/ CIO
Maintains orderly files and accurate records, retrieving information as required
Maintain the budget/accounts for the department ensuring accuracy
Writing and keeping custody of minutes of meeting and all follow ups on action items.
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the Executive Director/ CIO is well prepared for meetings
Carrying out specific projects and research;
Supporting the team and any projects or establishments that comes under the department
Perform other duties as assigned by Line Manager
Drafting external communications (English and Arabic)
Translating documents
Covering the CEO Office as required
Maintaining online records and systems as required
Requirements
High School Diploma essential; Bachelor’s Degree preferred
A minimum of 7 years experience, reporting to a senior executive level position
Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment
Fluent in English, fluency in Arabic an advantage
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