Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. We deliver award winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.

At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

Job Description

Personal assistant tasks for the COO, including, but not limited to day-to-day diary management, extensive email and inbox management and organizing both internal and external meetings 

• Liaising with senior internal and external stakeholders 

• Ensure that the COO is on time and prepared for all meetings and events 

• Acting as gatekeeper for the COO, dealing directly with demands for general information  

• Main point of contact for queries for the Department  

• Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents  

• Process invoices and raise expenditure requests when necessary 

• Review and approve expenses in accordance with Company Policy and holiday requests from direct reports. 

• Weekly reporting as required 

• Organizing complex diary and travel itineraries 

• Undertaking projects on a regular basis. 

• Comfortable with being available outside normal office hours should the need arise. 

• Manage some ad-hoc personal tasks such as bookings, invoices, and general administration.  

Qualifications

Education (degree) and professional experience required: 

• Educated to a degree level or similar 

• A minimum of five years’ experience in a similar PA/EA position 

• Experience of working in the software/technology industry an advantage 

• A knowledge of Finance/Operations at a senior level is strongly preferred  

• Excellent written and verbal communication skills 

• Competent with Microsoft Office packages, particularly Word and Outlook 

• Experience of supporting remote, global leaders is strongly preferred 

• Ability to manage multiple tasks in a timely manner  

Personal skills and qualities:  

• Uses initiative with minimal supervision 

• Dedicated to the quality and accuracy of projects from inception to completion 

• Reliable, trustworthy and ability to maintain confidentiality at all times 

• Can manage a heavy workload with strict deadlines 

• Excellent organizational skills with the ability to priorities, multi-task and co-ordinate workloads and work under pressure to meet deadlines 

• Good time management skills 

• Flexible and willing to take on ad-hoc tasks 

• Comfortable working independently and as part of a team 

Technical skills:  

• MS Office applications – excellent level 

• Good IT skills and the ability to produce reports and manage data 

• MS Office 

• Social media applications (Internal use) 

Additional Information