Company Description

Publicis Worldwide is a global creative network enabling our clients to Lead The Change in their marketing and business transformation. In a world of accelerated change in which new technologies emerge every day, Publicis Worldwide provides strategic creative ideas leveraged by data and technology to help clients succeed in their marketing transformation. With over 16,000 employees in 110 countries, clients include AXA, Carrefour, Cartier, Citi, Diesel, Heineken, L'Oréal, Nestlé, Orange, Procter & Gamble, Renault, Sanofi, UBS, and Walmart. In 2021, Publicis Worldwide was ranked by Cannes Lions as the 4th most creative network. Publicis Worldwide is the creative agency network solution hub within Publicis Groupe.

Job Description

The communications & project management executive is a junior project manager responsible for handling the company's ongoing projects. They will work closely with the communication consultants and the creative services manager. They're the core team for all 4 pillars (strategy, creative, content hub, production) and they work for the PMs to ensure that all project requirements, deadlines, and schedules are on track in addition to playing the lead role in planning the campaigns, resources, monitoring, and quality control until a project is closed.

Responsibilities include submitting project deliverables, preparing status reports, and establishing effective project communication plans as well as the proper execution until the end product.

Main Tasks

• Working with the creative services manager and aligning on projects timelines
• Managing the PMs and communications consultants on clients projects and organizing their projects from approval of concepts till the end.
• Troubleshooting issues that could slow down the process efficiencies and cut costs
• Outsourcing and finding freelancers when needed.
• Establishing effective project communication plans (CPS) and ensuring their execution on time
• Following the project's progress and bypassing problems
• Evaluating a post-project and identifying successful and unsuccessful project elements by preparing status reports
• Submitting project deliverables and ensuring that they adhere to quality standards
• Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget.
• Enforcing deadlines and maintains efficiency across teams.
• Scheduling project-related meetings
• Allocating tasks and responsibilities to PMs, traffic
• Encouraging communication among team members

Qualifications

• 1-2 years of experience with project management theory and best practices
• Excellent organizational, prioritization, and decision-making skills.
• Strong analytical skills.
• Good communication, interpersonal, and leadership skills.
• Proven experience in project management.
• Ability to lead project teams of various sizes and see them through to completion.
• Strong understanding of formal project management methodologies.
• Experience with project management tools (such as Asana, Monday.com, Trello, Basecamp etc.)
• Ability to complete projects in a timely manner.
• Budget management experience.
• Ability to develop, implement, and review policies and procedures.
• Ability to oversee budgeting, reporting, planning, and auditing.

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