Company Description

Publicis Media helps clients drive sustainable business growth by harnessing the modern media landscape to drive one-to-one consumer connections at scale. Led by Niel Bornman, CEO, Publicis Media UK is made up of 2000 people working across market-leading media agencies including Zenith, Starcom and Spark Foundry as well as specialist practices Publicis Media Exchange (PMX), Performics, Publicis Sport & Entertainment, Publicis Media Content and NextTECHnow. Together they combine deep expertise in media investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Publicis Media is part of Publicis Groupe and is present in more than 100 countries with over 23,500 employees worldwide.

Our Commitment
As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. 

Job Description

As the Executive Assistant to the Chief Executive Officer at Publicis Media you’ll work closely with the CEO to ensure operational excellence and smooth running of this area of the business.  

To be successful in this role, you’ll need to be a self-starter and someone who’s used to working in an autonomous style.  You should have prior experience of working with senior leaders and be calm and collected when working to support more than one person within the business. 

You’ll need to be a clear and concise communicator who’s able to build rapport quickly.  You’ll need to be proactive, thinking about future needs and keeping one step ahead.  You will be representative of senior management and will often be exposed to sensitive and confidential information in this trusted position.

This is not a remote working role, and you will be working in our Television Centre offices in Wood Lane, 4 days per week.

Key responsibilities:

• Diary management – extensive, complex and constantly changing diary.
• Liaising with management team to ensure momentum of all tasks/issues arising and that team members are up to date on relevant group wide news.
• Planning Management board meetings; includes scheduling, creating agendas, taking minutes and monitoring actions are carried out.
• Coordination of briefing notes, agendas, presentations and/or talking points for meetings.
• Monitoring inbox – flagging urgent / key emails. Replying on behalf of boss where required.
• Support in managing relationships with all key stakeholders; including but not limited to clients, media owners and internal team/staff.
• Build a strong working relationship with other parts of the business.
• Support in organisation of client entertaining events, showcases to media owners and press.
• Other admin: timesheets, expenses, travel, holiday allocation and team approvals.

Qualifications

Essential Experience:

• Excellent time management and organisational skills with the ability to plan, think ahead, be proactive and demonstrate a good eye for detail.
• Maintain confidentiality and discretion of all sensitive information.
• Excellent interpersonal skills, with the ability to build relationships with the team, other departments, clients and media owners.
• A great team player who supports on projects, makes sure work deadlines are met, always ahead of the game and acts fast if priorities change.
• Ability to communicate any important work deadlines, pre-meets, last minute changes etc.
• Strong problem-solving skills and the ability to proactively organise your director’s time.
• Resilience and the ability to remain calm under pressure.
• Excellent IT skills including MS Outlook, Excel and PowerPoint.
• Knowledge of meeting protocol, experience and business etiquette.
• Be comfortable with ambiguity and a fast-paced environment.

Additional Information

As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. We are committed to providing reasonable adjustments for candidates with disabilities in our application process.

If you need assistance or adjustment due to a disability, please contact us.

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