Company Description

Spark Foundry make up part of a thriving global media network and are part of the Publicis Groupe, one of the world’s leading communications groups. We are globally connected with over 8,000 employees in 110 offices across 70 countries.

Who We Are in the UK? 

Spark Foundry, the Acceleration Agency.

We help brands to identify, learn and respond to opportunities faster than the competition.

Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation.

We’ve proven our approach during the most difficult year on record. Now we’re using it to provide a launchpad for their future.

Come be an accelerator with us.

How we accelerate

• Planning: an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns
• Intelligence: a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people
• Trading: a model built on flexibility and trusted relationships, underpinned with bold guarantees
• Relationships: a culture of asking challenging questions to better understand the brief – we are not a ‘yes’ agency
• People: a strong history of recruiting talent from diverse backgrounds and accelerating their careers

Our Commitment

We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency.

As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. 

Job Description

Fuel our team's success as a Personal Assistant (9 month contract). In this role you will be keeping things running smoothly day in, day out. This isn't just admin, this is more....You'll support our leaders, handle key tasks, get involved in event planning, and keep critical projects on track 💫

In this role you will be doing:

• Diary management for four leaders at Spark Foundry.
• Coordinating major agency meetings.
• Reminding executives of important tasks and deadlines.
• Supporting the management of the expense budget.
• Organising events and conferences such as company meetings.
• Travel, expenses, and entertainment booked and managed.
• Timesheet management.
• Maintaining and updating key documents.
• Supporting the team to ensure consistency across materials produced by the team.
• Proactively recommend process improvements to drive more productivity into your role and the team role.

Qualifications

• Previous experience as either a team administrator or personal assistant. 
• Experience liaising with multiple senior stakeholders.
• Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
• Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts.
• Proficient IT skills including MS Outlook, Excel and PowerPoint, online databases and website applications.

Additional Information

If you have any adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.

Publicis Groupe operates a hybrid working pattern with employees being office-based on Mondays and two other days during the working week.

#LI-Hybrid